Furniture Purchase Roadmap — Close-Out

Note: This does not apply to Home Office Furniture

  1. 1 of 4
  2. 2 of 4
  3. 3 of 4
  4. 4 of 4

In Phase 4, Chief Financial Officer Branch (CFOB), Real Property Asset Management (RPAM) contact will provide final approval, prior to any furniture purchase.

4.1 Approved

Once approved by the CFOB RPAM, you will receive an email including the assigned reference number, and next steps to proceed (depending on your regional process).

Depending on the total amount of your requirement, below are two procurement options.  Reminder that limits identified within the Workspaces Supply Arrangements (SA), must always be adhered to and any questions should be directed to Procurement.

Procurement Options:

  1. If the total furniture requirement, including delivery, installation and applicable taxes, is within the cardholder's transactional limit, you can use the Acquisition Card to purchase the furniture requirement.
  2. If the total furniture requirement, including delivery, installation and applicable taxes, is greater than the cardholder's transactional limit, but less than $25,000, please contact Procurement for advice before you submit a PReq.
  3. If the total furniture requirement, including delivery, installation and applicable taxes, is equal to or greater than $25,000, a Purchase Requisition (PReq) in myEMS SAP, must be created.
  4. If the PReq request is over $400K including delivery, installation and applicable taxes, an NHQ procurement specialist will submit a request to Public Service and Procurement Canada (PSCP) on behalf of the requestor.

Please refer to the Procurement Roadmap for more information and the Procurement Service Standard.

Important: When you are planning your furniture requirement, you need to consider the total amount per category. (E.g. If you have a project to purchase tables into 3 different work stages, you need to consider the total amount of the 3 stages.)

Mandatory

The client must record assigned reference number of approval provided by CFOB RPAM.

Acquisition card:
Enter the reference number when creating a card document under the doc.text section;
Purchase Requisition:
Enter the reference number under the note section.

4.2 Not Approved

If not approved, CFOB RPAM contact will provide rational or options to client.

4.3 Close-Out

The client must send an email to the assigned CFOB RPAM contact once furniture is received and installed, including the original reference number. The reference number will be closed by the assigned CFOB RPAM contact.

4.4 Exceptions

**Exceptions in some CFOB RPAM Regions**
CFOB RPAM purchases furniture on behalf of the client for project based activities applying the appropriate method of procurement and following regional RPAM internal procurement process.

4.5 Year End Purchases

Year-End timelines will be shared, and may impact your furniture request.