Furniture Purchase Roadmap — Execution

• Background
• Initiation
• Execution
• Close-Out

1. 1 of 4
2. 2 of 4
3. 3 of 4
4. 4 of 4

In Phase 3, Chief Financial Officer Branch (CFOB), Real Property Asset Management (RPAM) reviews and validates furniture requests, and provides recommendations or guidance if required.

3.1 Assigns Reference Number

CFOB RPAM assigns reference number and RPAM contact name, assigned to the request.

3.2 Service Standards

CFOB RPAM will assign a reference number, RPAM contact and notify client by email, within 2 business days of receipt.

A substantive response (including guidance, recommendations or approval) from RPAM will be provided to the client within 9 business days of receipt.

3.3 Reviews

CFOB RPAM will review furniture request to ensure accuracy and completeness, including:

• Section 32 approval from delegated authority;
• Complete financial coding;
• Details or description of furniture requirement;
• On-site contact information.

If information is missing, CFOB RPAM will forward the email to the client to provide more information, prior to proceeding.

3.4 Validation

CFOB RPAM contact will review furniture request to validate:

• Adherence to Interior Design Standards, accessibility standards and codes;
• Use of mandatory furniture Workspaces Supply Arrangements;
• Stewardship of asset management;
• Compliance with persons with disabilities

3.5 Asset Disposal / Surplus

If there are surplus implications due to the new furniture purchased, the Asset Disposal Form (PDF, 60 KB) should be completed, and provided to CFOB RPAM.