Furniture Purchase Roadmap — Initiation
Note: This does not apply to Home Office Furniture
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In Phase 2, the client must submit all requirements for furniture, regardless of the estimated costs, whether Duty to Accommodate (DTA) or Non-DTA, for review and approval by Chief Financial Officer Branch (CFOB), Real Property Asset Management (RPAM), prior to purchase.
2.1 Define the requirement:
The client defines the furniture requirement, which can include, but is not limited to: Desk(s), bookcase(s), chair(s), filing cabinet(s), and keyboard tray attached to workstations, shelves/shelving, and other furniture such as; monitor arm(s), mobile white board(s), stool(s), and coffee table(s). A complete list can be found on the Workspaces Supply Arrangements site under Category Product Summary.
Note: Computers, monitors, computer peripherals, phones are not furniture items and managed by Innovation, Information and Technology Branch (IITB). Visit the iService Catalogue for IM/IT Services under Computer and Devices Services.
2.2 DTA Furniture:
If the requirement is Duty to Accommodate (DTA) furniture, the client attaches supporting information provided by the report from the occupational therapist such as:
- Picture(s), model, brand or manufacture;
- Picture of space affected;
- Complete financial coding.
Or attaches search results obtained from the Standing Offers and Supply Arrangements Applications (SOSA)
2.3 Authority
Prior to submission, complete financial coding and Section 32 approval from delegated authority is required.
2.4 Submission
The client must submit the furniture request, based on their regional process:
Atlantic Region
Submit a request to Regional Property and Assets atl-cfob-real-property-asset-management-dgapf-gestion-immobilier@hrsdc-rhdcc.gc.ca.
National Capital Region
Send your request to your assigned Accommodation Coordinator using this list: Accommodation Coordinators (PDF, 41 KB).
The Accommodation Coordinator submits the request to NCR Facilities and Asset Management (FAM) nc-accommodations-installations-gd@servicecanada.gc.ca
Ontario Region
For Service Canada Ontario Region, submit a request to: Management Services - Corporate Accountability (MS-CA) Portal, which will be reviewed and sent to CFOB RPAM.
For National Branches (CFOB, HR, Labour Programs, IITB), submit a request to Regional Accommodations and Assets on-cfob_dgapf-sd_is-gd@hrsdc-rhdcc.gc.ca.
Quebec Region
Submit a request to Regional Accommodations and Assets qc-dgfa-installation@hrsdc-rhdcc.gc.ca.
Western Region
Submit a request via CFOB W-T Service Portal.
The client can either provide a description of the furniture required OR use the Standing Offers and Supply Arrangements Applications (SOSA) to search for their furniture requirement.