Pay Bulletins

This message applies to all employees in the Department who wish to submit leave in the myEMS (PeopleSoft) system for the fiscal year 2019-2020 only. The procedure is as follows:

1. Complete a GC178 form in accordance with the process currently in place: Leave with Pay – Application Submitted Outside the Current Fiscal Year.
2. Submit the form through the Human Resources Service Centre (HRSC) by clicking "PeopleSoft Related Request", and then the category "Fiscal Year 2019-2020 Leave (PeopleSoft)"

If you need to submit leave(s) related to COVID-19 (from March 13 to March 31, 2020), we invite you to consult the PSGuide topic: "Absence Requests for COVID-19 Related Reasons Using Other Paid Leave Code 699". Of note, GC178 forms for this will be accepted until July 27, 2020.

For all other questions related to COVID-19, please refer to the ESDC generic page: "Coronavirus Disease (COVID-19)".

As an employee served by the Public Service Pay Centre, there will be times when you require the Pay Centre to take specific actions regarding, for example, monies you are owed, changes you wish to make to current pay deductions, and benefit coverage or direct deposit arrangements.

All requests submitted to the Pay Centre must be accompanied by a Pay Action Request (PAR) Form. The PAR Form can be submitted by an employee, a section 34 manager, or by departmental human resources or finance representatives. In some cases, however, a PAR Form may need to be sent through a departmental Trusted Source, and additional documentation may be required to support the PAR processing.

Of note, there are some pay actions that an employee can request themselves, by submitting a PAR Form directly to the Pay Centre, they are:

• changes to deductions;
• changes to your direct deposit account;
• providing proof of EI/QPIP payments;
• withholding of taxes on lump-sum payments;
• reporting a stolen or lost cheque; or,
• submitting a payment for monies owed.

In these instances, your PAR Form does not require your manager’s approval, and does not require a Trusted Source. As long as you have completed all mandatory fields in the PAR Form, and attached any required documentation, your PAR Form will be accepted and provided to the Pay Centre for processing.

Many other requests (e.g. those that impact your manager’s budget) will require the approval of your manager (the person with FAA Section 34 signing authority or a delegated HR authority). When your manager’s approval is required, then your PAR Form will require a Trusted Source validation. The Trusted Source is a person designated within a department who validates that the manager, with the requisite signing authority (Section 34 of the FAA), has authorized that pay action, and who then submits it to the Pay Centre via an authorized email address using a PAR Form.

If you or your manager need to initiate a pay action on a PAR Form that requires Trusted Source validation, before sending your request to the Pay Centre, your request must be submitted to the HRSC to ensure the Trusted Source provides the required validation. Ensuring that each PAR Form is completed accurately, and with a Trusted Source Validation (if required), will minimize the risk of a request being rejected and returned.

Please do not submit a PAR Form to escalate an existing pay issue if a case has already been created at the Pay Centre. You can verify your open cases by logging into your MyGCPay account. Escalations of existing cases may be submitted to the Compensation Services Directorate in the HRSC for investigation.