Type of Approval Required
Items requiring an approval from the staffing sub-delegated manager
- Briefing note for the approval of an exception to the National Area of Selection;
- Assessment board report;
- Narrative assessment;
- Assessment Tools, Plan or Rating Guide;
- Articulation of Selection Decision;
- Request for Non-imperative Staffing of Bilingual Positions;
- Rationale for a higher salary rate than the minimum for external appointments;
- ADM approval for acting appointments of 12 months or more Footnote 1.
Items requiring a signature Footnote 2
* Important: For the duration of the COVID-19 situation, extra flexibility has been added regarding the signature of the Letters of offer. Refer to the Update from ESDC's Compensation Services Directorate page.
From the staffing sub-delegated manager
- Statement of Agreement to become bilingual (PDF, 1.3 MB);
- Certificate of Employee Requested Relocation (DOCX, 618 KB) (signed by the ADM or equivalent).
Proof of Canadian Citizenship:
Any employee designated by the staffing sub-delegated manager can verify the proof of citizenship (DOCX, 213 KB). A copy of the appropriate documentation must be verified (a clear and readable copy can be sent by e-mail) and a confirmation must be added to the staffing file (e.g., an e-mail, a paper note, a note in the HRSC portal or you can use the following template (DOC, 523 KB) ).
Acceptable method of approval
- An Email, a wet signature or a scanned copy of a wet signature from the sub-delegated manager;
- Unsigned attached document included in the HRSC portal request Footnote *;
- An approved WMC Record of Decision (for acting over 12 months).
- Digital and Electronic Signatures
Unacceptable method of approval
- Email from the sub-delegated manager’s assistant, a Branch Management Services (BMS) employee or from the hiring manager who is not sub-delegated in staffing.
- Email from the hiring manager, with a cc to the sub-delegated manager;
For more information regarding the level of authority, please consult ESDC’s Table of Human Resources Authorities (DOC, 439 KB).