Type of Approval Required

Items requiring an approval from the staffing sub-delegated manager

Briefing note for the approval of an exception to the National Area of Selection;
Assessment board report;
Narrative assessment;
Assessment Tools, Plan or Rating Guide;
Articulation of Selection Decision;
Request for Non-imperative Staffing of Bilingual Positions;
Rationale for a higher salary rate than the minimum for external appointments;
ADM approval for acting appointments of 12 months or more ^{Footnote 1}.

Items requiring a signature ^{Footnote 2}

* Important: For the duration of the COVID-19 situation, extra flexibility has been added regarding the signature of the Letters of offer. Refer to the Update from ESDC's Compensation Services Directorate page.

From the staffing sub-delegated manager

Statement of Agreement to become bilingual (PDF, 1.3 MB);
Certificate of Employee Requested Relocation (DOCX, 618 KB) (signed by the ADM or equivalent).

Proof of Canadian Citizenship:

Any employee designated by the staffing sub-delegated manager can verify the proof of citizenship (DOCX, 213 KB). A copy of the appropriate documentation must be verified (a clear and readable copy can be sent by e-mail) and a confirmation must be added to the staffing file (e.g., an e-mail, a paper note, a note in the HRSC portal or you can use the following template (DOC, 523 KB) ).

Acceptable method of approval

An Email, a wet signature or a scanned copy of a wet signature from the sub-delegated manager;
Unsigned attached document included in the HRSC portal request ^{Footnote *};
An approved WMC Record of Decision (for acting over 12 months).
Digital and Electronic Signatures

Unacceptable method of approval

Email from the sub-delegated manager’s assistant, a Branch Management Services (BMS) employee or from the hiring manager who is not sub-delegated in staffing.
Email from the hiring manager, with a cc to the sub-delegated manager;

Footnotes

Footnote 1

Acting appointments over 36 months also need the ADM approval prior to receiving the DM approval.

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Footnote 2

Wet signature: a scanned copy of a wet signature is also acceptable.

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Digital and Electronic Signatures are also accepted.

Footnote *

Important: an HRSC request, including unsigned attached documents, is considered as an acceptable approval by the staffing sub-delegated manager provided that the staffing file clearly demonstrates which version of the attached document(s) is the final approved one(s). This could either include the original submitted version or a modified version with a note from the HR Consultant explaining that a discussion (phone, in person, etc.) was held and that the sub-delegated manager approved the changes to the document.

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For more information regarding the level of authority, please consult ESDC’s Table of Human Resources Authorities (DOC, 439 KB).