Departmental payment process (operation & maintenance)

Issuance of Payment

• Reception of goods / services and the invoice by the manager or their team
• Send the invoice to the Accounts Payable Processing Centre
• Invoice processed into SAP by the Accounts Payable Processing Centre
• Electronic Section 34 approval by the Cost Centre Manager
• Issuance of Payment

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Once approved, the payment will be issued 30 days after the invoice was received by the department (initial date stamp used for 30-day calculation). In cases where the 30-day threshold has already passed, the payment is issued immediately.

To track the issuance of payments to a vendor, the FBL1N screen in SAP can be used: FBL1N - Display Vendor Line Items.