Departmental payment process (operation & maintenance)

Electronic Section 34 approval by the Cost Centre Manager

• Reception of goods / services and the invoice by the manager or their team
• Send the invoice to the Accounts Payable Processing Centre
• Invoice processed into SAP by the Accounts Payable Processing Centre
• Electronic Section 34 approval by the Cost Centre Manager
• Issuance of Payment

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Once an invoice is processed in SAP, it is sent electronically to the Cost Centre Manager for approval. The invoice is routed based on the manager's active signature card.

It is the Cost Centre Manager's responsibility to:

• Regularly check their Universal Worklist in myEMS (SAP);
• Quickly approve or reject invoices that pertain to them; and
• Request BADM activation in myEMS for an incumbent if he/she is out of office.

Section 34 Checklists have been developed for guidance.

For more information on the Department's Financial Delegation policy, please consult the 'Financial Delegation' category in the iService Catalogue — Finance and other Related Services or the Financial Delegation Instrument.