Departmental payment process (operation & maintenance)

Reception of goods / services and the invoice by the manager or their team

• Reception of goods / services and the invoice by the manager or their team
• Send the invoice to the Accounts Payable Processing Centre
• Invoice processed into SAP by the Accounts Payable Processing Centre
• Electronic Section 34 approval by the Cost Centre Manager
• Issuance of Payment

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It is the responsibility of the cost centre manager to verify the receipt of goods or services and to keep appropriate time sheets in support of professional service charges. Please see the Section 34 Checklists for guidance. Cost Centre Managers do not need to print and sign the invoice as electronic Section 34 approval is done in myEMS (SAP) Universal Worklist.

If the invoice needs to be paid against a Purchase Order (PO)*, the Cost Centre Manager (or requisition authority) creates a goods receipt (GR) or service entry sheet (SES) in myEMS (SAP) when the goods or services have been delivered and accepted.

For support with your goods/services receipts, refer to myEMS Instructions for goods and services receipts or contact:

*To obtain more information and tools about the different procurement mechanisms for acquiring goods or services at ESDC, refer to The Acquisition Card and other Payment Methods page on iService or to the Procurement Roadmap.