OneDrive – Managing Information

Use OneDrive to store only work-related personal information, such as personal administrative forms. For more guidance on where to store your information, consult the ESDC Storage of Electronic Information Directive (under review).

Store information of business value (e.g., OneNote notebook, e-binders, etc.) in a corporate repository to ensure it can be effectively accessed, managed, and maintained (e.g., SharePoint). For additional guidance, visit Manage Your Information.

Review the Protected B information in Office 365 Interim Guidance prior to uploading, creating, or sharing information in OneDrive.

When naming documents be clear, consistent, and descriptive to reflect the content. For additional guidance, visit Organize Your Information.

Regularly purge/delete transitory information that has no business value, ensuring that it is not under a litigation hold or subject to an Access to Information and Privacy (ATIP) request. For additional guidance, visit What information do I need to keep?

When sharing documents by email or instant messaging (e.g., Microsoft Teams), use links instead of attachments. Items stored in OneDrive are private until you share with others. You can stop sharing an item, see who it's shared with, or change the permissions others have to it, if you're the owner of the item.

For more information on how to share OneDrive files, visit OneDrive page.