Manage Your Information
Why do I need to manage information?
- Findability: Be able to find current and historical information.
- Responsiveness: Increase the ability to respond to information requests in a timely manner.
- Time and Cost Efficiencies:
- Reduce the amount of time searching for information.
- Increase business delivery and outcomes.
- Quality and Integrity:
- Know you are looking at the authoritative version.
- Know the lineage and traceability for legal holds and Access to Information and Privacy (ATIP).
What information do I need to keep?
Consult What information do I need to keep? for guidance on what to keep and what you should delete/purge on a regular basis.
How long do I need to keep information?
- Documents/emails of business value (paper and electronic) must be kept following approved retention guidelines.
- Documents/emails that are considered transitory and have no business value can be deleted on a regular basis. For more information on the retention periods that apply to your program area, consult with your Branch/Region IM Lead/Broker or contact the National Service Desk.
You've found documents in your office that you don't know what to do with?
- Contact your Branch/Region IM Lead/Broker
- Your IM Lead/Broker will reach out to the Records Office to identify requirements for those files
Where do I save documents/emails?
All documents (business value or transitory) should be saved in a corporate repository (e.g., SharePoint, network drive) where they can be accessed, searched and used. ESDC corporate repositories include:
- SharePoint
- Network shared drive
- Common Document Shared Drives (CDS)
- Sensitive Document Collaboration Service (SDCS)
Discuss with your manager to find out where your team saves its information.