Promotion / Deployment / Demotion
A promotion occurs when an employee is appointed to a new position where the rate of pay exceeds the maximum rate of the position they are leaving and meets the Promotion Salary Rules.
A demotion occurs when an employee is appointed to a new position where the maximum rate of pay is lower than the position they are leaving.
A deployment occurs when an employee is appointed to a new position where the rate of pay is equivalent to the rate of the position they are leaving. Deployments can occur internally from within ESDC or externally if an employee transfers in (TIN) from another government department / agency at the same or equivalent classification level. Refer to New Employees (New Hire, Rehire, Transfer in) for further details in TINs.
Required Documents
- Signed letter of offer
- Applicable tax forms (if change to province of work)
Employee Responsibilities
- You must accept and sign the letter of offer and return it and applicable tax forms to your manager as soon as possible for processing.
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As soon as you start reporting to your new manager, you must update your Section 34 Manager in Phoenix Self-Service. Failure to do so will result in the inability to process certain pay transactions correctly (example: overtime, leave without pay).
Main Menu > Self Service > Time Reporting > Select Section 34 Manager
- View the status of your HR action by accessing the Compensation Web Application MyGCPay.
Manager / Section 34 Manager Responsibilities
- Attach the fully signed document as outlined in Manager's Guides to Staffing Actions to the existing request via the HRSC Portal.
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Modify the employee's work schedule in MyEMS (PeopleSoft) if it differs from the standard pre-determined schedule. Refer to Manage Employee Schedule in the PSGuide - myEMS (PeopleSoft) for more details.
Manager Self Service > Manage Employee Schedules > Modify Personal Schedule
Note: There is no need to complete a Pay Action Request (PAR) form. This will be done by the Compensation Services Directorate when the request is sent to the Pay Centre for processing.
Important: To avoid pay issues, please refer to the Staffing Timeliness Infographic for guidance on timely submission of your HR action.
Submit a Pay Escalation Request
Employee responsibility
If you are experiencing a pay issue related to your appointment, you must refer to the Pay Escalation Process and, if deemed appropriate, submit an escalated pay issue request using the category Inaccurate Pay, applicable sub-category.
Manager / Section 34 Manager responsibility
If an employee is on leave or has been terminated and is experiencing a pay issue related to their appointment, you must refer to the Pay Escalation Process and, if deemed appropriate, submit an escalated pay issue request on their behalf using the category Inaccurate Pay, applicable sub-category.