Pay Processing Calendar - Timesheet entry / Approval cut-off

The payroll calendar provides important information to both employees and managers concerning cut-off dates for their respective timesheet entries and timesheet approvals in Phoenix.

Important: If the timesheet entry and / or approval is completed outside the cut-off dates this will delay the employee’s payment for that period in which the payment should be reflected.

Pay calendars:

How to read the pay calendar:

(The example below is based on pay period 3 of the 2018 pay calendar.)

  • The first column Period # identifies the specific pay period, i.e. pay period 3.
  • The second column Pay Period Dates identifies the start and end dates of that pay period. Pay period 3 is from January 11, 2018 to January 24, 2018.
  • The third column Timesheet (Positive Reporting) Employee Entry Cut-off indicates when employee’s time entries must be completed in Phoenix in order to receive their pay in the correct pay period. For pay period 3, entries must be completed no later than Friday, January 26th at 7:00 pm (EST).
  • The fourth column S34 Manager Approval Cut-off indicates when the section 34 manager approval(s) must be completed in Phoenix in order for the employee to receive pay on the pay day. For pay period 3, approval(s) must be completed no later than Monday, January 29 at 2:00 pm (EST).
  • The fifth column Phoenix Pay Date identifies the pay day for that specific pay period. The pay for pay period 3 is Wednesday, February 7th.