Travel Road Map
Claiming expenses
- First Time Traveller
- Useful Information to know before your travel
- Travel Request Authorization
- Travel Arrangements
- While on Travel Status
- Claiming expenses
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Note 1: For myEMS (SAP) Travel training, please refer to the Step 1 of the Roadmap - First Time Traveler
Note 2: Reimbursement of transportation expenses related to overtime (extra duty pay) such as mileage, parking, taxi, etc. must be submitted via Phoenix self-service
- Select Travel Requests and Expenses under the “Employee Self-Service” Tab.
- Under Create New, select Create Expense Report Travel Request and select the Travel Request related to your trip.
- Scan and attach all the electronic receipts to your Expense Report
- Enter all actual travel expenses and allowances as well as comments for your approver
- Traveller will be prompted to enter prepaid expenses including HRG / GBT Services Fees and taxes as indicated on the HRG / GBT invoice.
- Please refer to How to Enter HRG / GBT Prepaid Airfare and Train Expenses in your Travel Expense Claim
- Submit Expense Report for approval
- When prepaid expenses on the HRG / GBT departmental travel invoice differ from the completed travel expense report, CFOB-Accounts Payable will adjust the expense report and resubmit for section 34 approval. If the difference in amounts is considered negligible, CFOB-Accounts Payable will adjust as necessary. Should the traveller and/or Section 34 not concur with the billed amount, please contact HRG / GBT directly to resolve.
For online assistance please call the ICAAD Accounts Payable and Travel Help line: 1 855 684 7827 option 1
Quick Reference Guide for Travel Recommenders. (PDF, 480 KB)