Travel Road Map

First Time Traveller

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Here are a series of steps to follow for getting you ready to travel.

Access to the HRG / GBT Shared Travel Services Portal.

In order to access the HRG / GBT portal, all individuals must have a Traveller Identification Number (TIN). The following information contains instructions on how to create a new profile in HRG / GBT. The user name for your HRG / GBT account will be your TIN.

  • Registering for a new TIN

    To register for a new TIN, you must enter a department key in the "Full company name" field on the first registration page.

    For our organization, type ESDC (English Departmental key) or EDSC (French Departmental key), depending on your language preference and the registration form will appear in the language of your choice.

    If you change government departments, you must register for a new TIN.

    All travellers and users should refer to the registration guide (PDF, 2 MB).

  • Completing your profile

    When registering for a new TIN, you must complete a traveller profile. This includes selecting the appropriate Travel Authorization Number (TAN) prefix.

    Please consult the TAN prefix list. Please note that with the implementation of SAP, New TAN prefixes are mandatory.

  • Required Travel Training

    • All of the eLearning courses must be accessed through Saba. First time Saba users can find out how to access their account here. For access to myEMS(SAP), please ensure you have completed the pre-requisite course SAP01e – Introduction to myEMS (SAP).

      Refer to myEMS (SAP) Training Roadmap for details.

      • Courses for travellers
        • TM01e – Travel Management Business Overview
        • TM02e – Manage Travel Requests and Expense Reports - Traveller
      • Courses for travel arrangers
        • In order to receive the travel arranger tab in myEMS, you have to register for the following two courses on Saba. You should receive the myEMS travel arranger tab a few days after successful completion of the two courses.
          • TM01e – Travel Management Business Overview
          • TM02e_1 – Manage Travel Requests and Expense Reports – Travel Arranger
            *** Be sure to select the TM02e_1 course labelled "Travel Arranger"
      • Courses for Delegated Managers (making their own travel arrangements)
        • TM01e – Travel Management Business Overview
        • TM02e – Manage Travel Requests and Expense Reports
        • WF03e – How to Approve Travel (sections 32 and 34)
      • Course for Delegated Managers (with travel arranger)
        • WF03e – How to Approve Travel (sections 32 and 34)

      Note: TM04e - Travel Requests/Advances and Expense Reports Approver is also available for managers who wish to have more in-depth training for approving Travel.

  • Individual Designated Travel Card (IDTC)

    Individual Designated Travel Card (IDTC)

    The Individual Designated Travel Card (IDTC) is a credit card issued by BMO MasterCard that Government of Canada employees use to pay for travel expenses during authorized government-related travel.

    The IDTC is the Department's preferred method of payment for government travel expenses as it features significant advantages for both the Department and the traveler.

    For more information on the IDTC, refer to the IDTC Guideline.

  • HRG / GBT and BMO Support / Contact Information

    For support or general enquiries, please contact HRG / GBT.

  • Direct Deposit

    You may already receive your pay through Direct Deposit; your banking information will be used for non-salary reimbursement.

    The Government of Canada will increase the use of direct deposit by phasing out the issuance of federal government cheques by April 2016. Direct deposit is a safe, reliable and cost effective to make payment