Interdepartmental Settlements (IS)
Select the applicable statement in order to display the relevant steps required for your Interdepartmental Settlement (IS).
My IS with an Other Government Department (OGD) is a financial transaction relating to:
- Salary
- The employee has left ESDC to work for OGD (Receivable)
- The employee has left an OGD to work for ESDC (Payable)
- Operations and Maintenance (O&M)
- Goods and/or Services were provided by ESDC to an OGD (Receivable)
- Goods and/or Services were provided by an OGD to ESDC (Payable)
- Travel Claim (O&M)
- Goods and/or Services were provided by ESDC to an OGD (Receivable)
Definition by type of Employment
Determinate or Term | Employment of a fixed duration |
Transfer or Deployment | Appointment to a position where the rules of a promotion or a demotion do not apply |
Secondment | Is a temporary move of an employee to another department or agency in the core of the public administration |
Types of transactions: Transfer out, Secondment out or Term out
Outcome: Money owed to ESDC by an OGD
The IS salary receivable process is initiated on a quarterly basis until the employee's pay file has been transferred to the OGD or the secondment agreement has ended.
Key Roles and Responsibilities
Departing Employee: |
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Managers: |
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Branch Management Services (BMS)/Regional Management Services (RMS): |
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IS Facilitator (XLSX, 21 KB): |
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Human Resources Services Branch (HRSB): |
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National Accounting Operation (NAO): |
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OGD: |
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Inquiries:
Managers are encouraged to communicate with their IS Facilitator should they have questions or need guidance in processing an IS for a transfer out or secondment out employee. IS facilitator can communicate with NAO to obtain information on the status of an IS.
- Salary > The employee has left an OGD to work for ESDC (Payable)
Definitions by type of employment
Determinate or Term |
Employment of a fixed duration |
Transfer or Deployment | Appointment to a position where the rules of a promotion or a demotion do not apply |
Secondment | Is a temporary move of an employee to another department or agency in the core of the public administration |
Type of transaction: Transfer in, Secondment in or Term in
Outcome: Money owed by ESDC to an OGD
The IS salary payables process is initiated on a quarterly basis until the employee's pay file is transferred to ESDC or the secondment agreement has ended.
Key Roles and Responsibilities
Managers: |
|
---|---|
Branch Management Services (BMS)/Regional Management Services (RMS): |
|
IS Facilitator (XLSX, 21 KB): |
|
Human Resources Services Branch (HRSB): |
|
National Accounting Operation (NAO): |
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OGD: |
|
Inquiries:
Managers are encouraged to communicate with their IS Facilitator should they have questions or need guidance in processing an IS for a transfer in or secondment in employee. IS facilitator can communicate with NAO to obtain information on the status of an IS.
ESDC to an OGD (Recoverable)
Steps |
Actions |
O&M Process |
---|---|---|
1 |
Obtain the MOU from the OGD |
Obtain Memorandum of Understanding (MOU) from the Other Government Department (OGD) which is required in Step 4. |
2 |
Request coding from the OGD |
Contact the IS Coordinator of the OGD by email to obtain the Interdepartmental Settlement (IS) coding:
|
3 |
Complete the form |
Complete Form Invoicing Request Form - Interdepartmental Settlement (IS) (FIN5038) (opens new window) once you receive the IS coding from the OGD. |
4 |
Submit documentation to National Accounts Payable |
Scan and send the following items to National Accounts Payable via the Gateway:
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5 |
Invoice OGD |
National Accounts Payable will initiate the transaction in order to invoice the OGD. |
An OGD to work for ESDC (Payable)
Steps |
Actions |
O&M Process |
---|---|---|
1 |
Establish MOU with OGD |
Set up a Memorandum of Understanding (MOU) with the Other Government Department (OGD) which is required in Step 6. |
2 |
Create a funds commitment or an IS Coding Key |
Funds Commitment:
Note: If the Interdepartmental Settlement (IS) transaction is to be cleared against multiple lines of coding, please contact National Accounts Payable via the Gateway to obtain our assistance with the creation of the funds commitment, in order to prevent it from being rejected in the financial system. IS Coding Key:
Note: An IS Coding Key should only be used for continuous type transactions throughout the year (ex: translation). |
3 |
Provide coding to the OGD |
The following information must be provided to the IS Coordinator of the OGD:
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4 |
Obtain the invoice |
Obtain the detailed invoice justifying the costs from the OGD. |
5 |
Complete the form |
Once the invoice has been received from the OGD, you must:
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6 |
Submit documentation to National Accounts Payable |
Scan and send the following items to National Accounts Payable via the Gateway:
Note: Keep the original documents until further notice. |
- Travel Claim > Goods and/or Services were provided by > ESDC to an OGD (Recoverable)
ESDC to an OGD (Recoverable)
Steps |
Actions |
O&M Process |
---|---|---|
1 |
Obtain the MOU from the OGD |
Obtain Memorandum of Understanding (MOU) from the Other Government Department (OGD). |
2 |
Obtain expense report from OGD |
Obtain the detailed expense report (name, date and amounts). |
3 |
Obtain the travel posting document in myEMS (SAP) |
This document number starts with ‘’19’’ followed by 8 digits. Please contact you FMA if you need help finding it. |
4 |
Request coding from the OGD |
Contact the IS Coordinator of the OGD by email to obtain the Interdepartmental Settlement (IS) coding:
|
5 |
Complete the form |
Complete Form Invoicing Request Form - Interdepartmental Settlement (IS) (FIN5038) (opens new window) once you receive the IS coding from the OGD. |
6 |
Submit documentation to National Accounts Payable |
Scan and send the following items to National Accounts Payable via the Gateway:
|
7 |
Invoice OGD |
National Accounts Payable will initiate the transaction in order to invoice the OGD. |