Validation of Security for Staffing Requests Chart
RSO = Regional Security Office
- Initial Staffing Actions (Current ESDC Employees and NON-ESDC Employees)
- Extension of Current Staffing Actions (Persons already employed by ESDC)
- Students
Initial Staffing Actions
Validation Requirements
| Current ESDC Employees | Manager submits email from security |
|---|---|
| Acting Appointment (regardless of duration) | No |
| Indeterminate and Term Appointment | No |
| Conversion to Indeterminate status (3 year rollover provision under the Directive on Term Employment) | No |
| Assignment within ESDC | No |
| Deployment within ESDC | No |
| Appointment of an ESDC employee with no break in employment (i.e., casual to part-time worker) | No |
| Non-ESDC Employees (includes former ESDC employees following a break in employment) | Manager submits email from security |
|---|---|
| Indeterminate and Term Appointment | Yes |
| Casual Employment | Yes |
| Deployment into ESDC | Yes |
| Deployment into ESDC (employee currently on secondment with ESDC) |
No |
| Secondment into ESDC (including any associated acting) | Yes |
| Interchange Canada into ESDC – Canadian and Non-CanadianFootnote 3 | Yes |
| Part-Time Worker | Yes |
No
HR validates security in employee fileFootnote 1 and contacts the manager if the RSOFootnote 2 email confirmation is required.
Yes
Manager submits the recent email confirmation from the RSOFootnote 2 with the staffing request.
The employee’s security profile must meet the security level required for the staffing action and must be valid. The confirmation email must be dated 6 months or less from the date the staffing request is submitted.
Extension of Current Staffing Actions
Validation Requirements
| Persons already employed by ESDC | Manager submits email from security |
|---|---|
| Acting Appointment (regardless of duration) | No |
| Term Employment | No |
| Assignment within ESDC | No |
| Casual Employment | No |
| Part-Time Worker | No |
| Secondment into ESDC (including any associated acting appointment) | No |
| Interchange Canada into ESDC – Canadian citizen | No |
| Interchange Canada into ESDC – Non-Canadian citizenFootnote 3 | Yes |
No
HR validates security in employee fileFootnote 1 and contacts the manager if the RSOFootnote 2 email confirmation is required.
Yes
Manager submits the recent email confirmation from the RSOFootnote 2 with the staffing request.
The employee’s security profile must meet the security level required for the staffing action and must be valid. The confirmation email must be dated 6 months or less from the date the staffing request is submitted.
Students
Validation Requirements
| FSWEP, COOP, RAP | Manager submits email from security |
|---|---|
| Initial Student Employment or Student is new to ESDC | Yes |
| Re-EmploymentFootnote 4 – Break in continuous service | Yes |
| Re-EmploymentFootnote 5 or ExtensionFootnote 6 – No break in continuous service (When appointing in a different position/employment, the manager must ensure the student meets the security requirements of the new duties.) | No |
No
HR validates security in employee fileFootnote 1 and contacts the manager if the RSOFootnote 2 email confirmation is required.
Yes
Manager submits the recent email confirmation from the RSOFootnote 2 with the staffing request
The employee’s security profile must meet the security level required for the staffing action and must be valid. The confirmation email must be dated 6 months or less from the date the staffing request is submitted.
Please consult the following link for information on Security Screening Forms.