Staffing Timeliness Infographic

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timeliness infographic long description below
Long Description

Staffing Timeliness Infographic

In order to avoid pay issues, it is important to carefully choose the start date of a staffing action.

Do you know who you want to hire?

  1. That's great, but keep in mind, your action could be delayed if you haven't addressed some items. Make sure to confirm:
    • Do you require a Classified Position?
    • Does the candidate have valid SLE (Second Language Evaluation) results?
    • Does the candidate have a valid security clearance?
    • Did you complete all the steps and obtain the necessary information needed to submit your request? (Refer to the Manager's Guides and Required Documentation)
  2. The legal requirements for non-negotiable timelines for pay 2 and HR (See Timeline Details*)
  3. That signed documents are returned (on behalf of you and your employee). It is often a source of delay!

For more information talk to your HR Advisor

Or

Submit a General HR Enquiry Request

How to estimate the Start Date once you have everything above?

*All timelines below include: Request Analysis, Return of Signed and Complete Documents and Transfer to Pay Centre.

  1. Staffing actions with an average of 27 business days required before the employee's start date
    • Acting (all types)
      • Internal Advertised
      • Internal Non-Advertised
    • Casual / Part-Time Worker
    • Deployment (all types)
      • Term
      • Indeterminate
    • Student Employment
      • FSWEP, CO-OP, RAP
    • Secondment
      • In
      • Out
    • Term Extension
  2. Staffing actions with an average of 40 business days required before the employee's start date
    • Indeterminate or Term Appointment
      • Internal Advertised (from pool)
      • Internal Non-Advertised
  3. Plus: Non-negotiable steps required - Priority Clearance & NOC (Notification of Consideration)
  4. Staffing actions with an average of 35 business days required before the employee's start date
    • Indeterminate or Term Appointment
      • External Advertised (from pool)
      • External Non-Advertised
  5. Plus : Non-negotiable steps required - Priority Clearance

Note: Processing times may vary due to delays in returning required documents (Signed Letter of Offer, etc.) and are also subject to fluctuate during peak periods.

*Timeline Details: What are non-negotiable timelines to respect?

  1. HRSC Appointment Request submitted, including all required documents
  2. HRSC Request Analysis & Initiation (Up to 7 days) &
    • Priority Clearance (10 to 15 days)
    • *if priorities identified additional delays may occur
  3. Request for Informal Discussion and/or Corrective Action could add delays
  4. Notice of Consideration (NOC) (5 days)
  5. Letter of offer issued to sub delegated manager via HRSC
  6. Manager ensures timely return of completed/signed letter of offer/Oath or Solemn Affirmation and other required docs via HRSC request (Up to 5 days)
  7. Compensation requirement (15 days)
  8. Staffing requirement - Employee's Start Date *Last day for manager to return completed/signed Oath or Solemn Affirmation as per instructions (in the instance that it was not possible to return with the letter of offer) as to not adversely affect employee benefit entitlements.