HR info RH Bulletin

Version 9.2 of myEMS (PeopleSoft) is coming soon, discover what's new!

Have you heard the news? Version 9.2 of the myEMS (PeopleSoft) system will be live on November 16, 2020!

This update provides an enhanced user experience, which includes a modern, new look and an intuitive, fluid interface. These changes bring some new functionalities designed to simplify processes and improve the system's efficiency.

We are thrilled to announce that you don't have to wait until November 16 to view these exciting new changes! The Human Resources Business Systems team has designed videos specifically with our employees and managers in mind, to help you discover what's new and improved in version 9.2. To watch these videos, please consult the PSGuide page.

If you have any questions, do not hesitate to contact the HR Business Systems Change Management team by email.

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Important Notice - myEMS (PeopleSoft) 9.2 on mobile devices

This is a follow-up to clarify an important point mentioned in the October 2 Intersection article

Although myEMS (PeopleSoft) 9.2 will be mobile-ready, additional work is underway within Shared Services Canada and the Innovation, Information and Technology Branch (IITB) to configure mobile devices to access this service. That said, employees will not be able to access myEMS (PeopleSoft) from a mobile device on November 16, 2020.

Further communications, relating to the mobile enablement plan, will be released in the coming weeks.

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Are you a manager interested in becoming a director? Learn what it takes to join the EX cadre through Group Mentoring for Aspiring Directors!

Are you currently in a managerial position (substantive or acting) with direct reports and you are interested in becoming a director? Apply for Group Mentoring for Aspiring Directors before November 18!

• From January to September 2021, develop the strengths and abilities required to transition to a higher level of leadership with an EX mentor.
• All sessions will be online.
• Employment equity groups are encouraged to apply.

Learn more

• Read the Information for Prospective Mentees
• Read the FAQs
• Contact NC-COLLEGE-GD

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Pay Bulletin from ESDC's Compensation Services Directorate

This bulletin will provide you with information on compensation and benefits and the resources available to you regarding the Phoenix pay system. In particular, you will find important information and tips to avoid pay issues.

What's New:

• Actions required in myEMS (PeopleSoft)
• Your Pension and Insurance Benefits Statement
• Pension legislation
• Requesting a Confirmation of Employment

Spotlight On:

• The timeliness of HR request submissions

Actions required in myEMS (PeopleSoft)

As part of the upgrade from version 9.1 to version 9.2 of myEMS (PeopleSoft), which is scheduled for release on November 16, 2020, all ESDC managers must action requests for Leave with pay, Leave without pay (LWOP) for 5 days or less, and Overtime (Compensatory leave) that are pending approval in myEMS (PeopleSoft) by November 10, 2020. After this date, all previously identified leave requests that have not been processed by management will be automatically approved by the myEMS (PeopleSoft) system.

Your Pension and Insurance Benefits Statement

The Pension and Insurance Benefits Statement, which provides personal information about your entitlements and options, will not be issued this year due to ongoing pay system issues. The issuance of this statement will remain on hold until these issues have stabilized.

The Treasury Board of Canada Secretariat has published an Information Notice to remind you of other sources of reference for pension and insurance benefits information.

Pension legislation

The President of the Treasury Board of Canada Secretariat made a series of orders that extend certain time limits found in federal public sector pension legislation. These orders help to lessen the risk that a public sector pension plan member misses an opportunity or choice related to their pension benefit, because of deadlines that they were unable to meet during the pandemic.

Refer to the Information Notice for details on the specific changes to the orders, and their impact for pension plan members.

Employees concerned that they may have missed certain pension deadlines are encouraged to contact the Government of Canada Pension Centre for information regarding their particular case.

Requesting a Confirmation of Employment

Did you know that you can obtain a Confirmation of Employment letter in MyGCPay? The Confirmation of Employment letter will confirm the length of time you have been employed by the Government of Canada, as well as your current annual salary.

Employees can print the Confirmation of Employment letter once logged into MyGCPay, and provide to their manager for signature. Refer to the Digital and Electronic Signatures infographic for more information regarding e-signatures.

In the event that an employee does not have access to MyGCPay, they may request a Confirmation of Employment letter directly from their manager. When filling out a request, employees are encouraged to follow the instructions outlined on the iService Confirmation of employment letter page.

Spotlight on...

The timeliness of HR request submissions

In order to process HR and staffing requests in a timely manner, all 'ready for pay' documentation (including the signed letter of offer and any supporting pay forms) must be submitted to the Human Resources Service Centre at least 15 business days in advance of an effective date. This will ensure that HR and the Pay Centre receive the required documents on time to help prevent pay issues. For more information regarding HR Action timelines, please consult the Staffing Timeliness infographic.

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