“As and When Required” – Positive Time Reporting
“As and When Required” employees (i.e. on call, as required, intermittent) have no assigned hours of work and do not require a schedule to be established in Phoenix Self Service. As such, they report to work only when required and usually in response to an urgent need. An employee on this basis can have employment tenure as indeterminate, specified period appointment or casual and follow the terms and conditions of employment specified in their respective Collective Agreement. In order to be paid, this type of employee needs to report their time worked.
Employee Responsibilities
- You must create a myKEY in order to access pay information via the Compensation Web Application (CWA), use Phoenix Self Service and access MyGCPay. To sign up you need to provide your full name, Personal Record Identifier (PRI), Government of Canada email address and date of birth.
- As soon as you have your MyKey and access to Phoenix Self Service, you must Establish Section 34 Manager. Failure to do so will result in the inability to process your pay transactions.
- In order to be paid you must submit your hours worked in Phoenix Self Service; please note the applicable timesheet entry/approval cut off dates. For step-by-step instructions you can refer to the Phoenix User Productivity Kit (UPK).
Main Menu > Self Service > Time Reporting > Report Time > Timesheet
Note: If you do not have access to Phoenix Self Service your Section 34 manager may submit your hours worked on your behalf.
Manager/Section 34 Manager Responsibilities
- You will need to review and approve the employee’s timesheet(s) in Phoenix, please note the applicable timesheet entry/approval cut off dates. You can refer to the to the Phoenix UPK - Manager Self Service - Section 34 Payable Time for step-by-step instructions including how to deny or push back requests.
Main Menu > Manager Self Service > Time Management > Approve Time & Exceptions > Payable Time
- If the employee is unable to access Phoenix Self Service, you can submit the hours worked on their behalf. You can refer to the Phoenix UPK - Manager Self Service Timesheet for step-by-step instructions. However, in order to do so you will need to have established a Section 34 Manager Relationship with the employee.
Main Menu > Manager Self Service > Time Management > Report Time > Timesheet
- To establish a Section 34 Manager Relationship with an employee who is unable to do so themselves, please follow these steps.
Main Menu > Manager Self Service > Time Management > Establish Section 34 Manager Relationship
- You will need to review and approve the employee’s timesheet(s) in Phoenix, please note the applicable timesheet entry/approval cut off dates. You can refer to the to the Phoenix UPK - Manager Self Service - Section 34 Payable Time for step-by-step instructions including how to deny or push back requests.