Pre-Retirement Transition Leave
Pre-retirement transition leave (PRTL) is a special working arrangement where eligible employees who are within two (2) years of retirement may request to have their normal weekly hours of work reduced by up to 40% (two (2) out of the five (5) working days for a full-time employee) by taking leave without pay. The leave arrangement cannot extend beyond a maximum two (2) year period.
The employee's pay is reduced to reflect the hours not worked, however premiums for benefit coverage and pension contributions continue at prearrangement levels. Employees continue to be subject to the provisions of their Collective agreement and Terms and Conditions of Employment. Their employment status remains unchanged during the working arrangement.
Refer to the Directive on Leave and Special Working Arrangements - Appendix C for full details on this arrangement.
It is important to start this process as early as possible or at least six (6) weeks prior to the start of the arrangement to avoid overpayment situations and delays in processing your request. Once approved, the arrangement may only be modified or cancelled in exceptional and unforeseen circumstances, by written request with reasonable notice, to the delegated authority for approval.
Employee Responsibilities
- Complete and sign the Application for Pre-retirement Transition Leave (TBS 325-9E), noting the following requirements:
- Part I: Ensure all employee data matches your MyEMS(PeopleSoft) profile.
- Part II: Clearly indicate the applicable dates of the leave arrangement, the leave period and effective date of retirement
Note: The effective date must be the first day of a pay period, ie. Thursday
- Once completed, forward to your Manager / Section 34 Manager for approval.
- Complete and sign the Application for Pre-retirement Transition Leave (TBS 325-9E), noting the following requirements:
Manager / Section 34 Manager Responsibilities
- Complete and sign Parts III and IV of the employee's application and open a request via the HRSC Portal:
- Section: I am a Manager;
- Select "Pay-Related Action"
- Complete the Employee Information section;
- Category: Select "Leave"
- Sub-Category: Select "Pre-Retirement Transition Leave (PRTL)"
- Effective Date: Start date of PRTL arrangement (must be first day of pay period, ie. Thursday)
- Attach the completed application;
- Submit your request
Note: There is no need to complete a Pay Action Request (PAR) form. This will be done by the Compensation Services Directorate when the request is sent to the Pay Centre for processing.
- Do not amend the employees' work schedule in myEMS (PeopleSoft) to reflect the leave arrangement. It is imperative the work schedule remains as it was prior to the start of the transition period.
- Complete and sign Parts III and IV of the employee's application and open a request via the HRSC Portal:
Submit a Pay Escalation Request
Employee responsibility
If you are experiencing a pay issue related to your PRTL, you must refer to the Pay Escalation Process and, if deemed appropriate, submit an escalated pay issue request using the category Escalated leave issue, sub-category Pre-Transition Retirement Leave (PRTL).
Manager / Section 34 Manager responsibility
If an employee is on leave or has been terminated and is experiencing a pay issue related to their PRTL, submit an escalated pay issue request on their behalf using the category Escalated leave issue, sub-category Pre-Transition Retirement Leave (PRTL).