Update a Department ID (Dept. ID)
When:
- An update of a Dept. ID is required if the information (cost centre, location) linked to the position has changed or if the title of the Dept. ID no longer reflects the functions of the work unit.
Information to consider before you proceed:
- If you believe the Dept. ID hierarchy showing in the Organization section of your Employee Dashboard in PeopleSoft is wrong, you should consult your manager and/or Business Management Services unit (BMS) before submitting a request to ensure the right interpretation of the data and to validate if there are any pending HR requests that might resolve the situation. If the Dept. ID is correct but the title needs to be changed, you must be the owner of the Dept. ID (incumbent of the supervisory position owing it) or the manager above the owner to request a change to the title.
- If you want to update the Dept. ID title, you must keep in mind that the title must be meaningful and reflective of the functions of the work unit and must not represent the title of the position.
- You will need to create a Dept. ID if it is linked to the creation of a Lead position or a change of reporting relationship for which a position will become a Lead position. Please note that starting February 1st, 2020, not all Lead positions will require its own Dept. ID. To validate if it is needed or not or for any other information on Dept. ID, visit: What is the Department ID versus the reporting relationship of a position?
Forms/documents:
If applicable:
- If you need to update more than one Dept. ID, complete and attach the Department ID template (XLSX, 24 KB) in the Human Resources Services Centre
Next steps:
To update a Dept. ID, submit a request in the HRSC portal by using the Update Department ID Form and include additional documents (if applicable).