Classification Bulletin - January 1^st to March 31^st, 2019

Promotion

Gabrielle Hardick:: HR Advisor (PE-02) started March 29^th, 2019.
Laurence Leduc-Thériault:: HR Advisor (PE-02) started March 29^th, 2019.
Karine Larabie:: Acting AS-04 team leader, from March 8^th to July 12^th, 2019.

Appointed

Émilie Ouellet:: HR Assistant started January 7^th, 2019.
Olivia Jonker:: HR Assistant started January 7^th, 2019.

Statistics

Requests received in this quarter:: 1 011
Requests completed in this quarter:: 579
# actions completed in PeopleSoft:: 3 957

What’s new in classification

Fast Track classification was officially launched on April 1st. During the month of March, we met with several management committees to present and explain the changes to this initiative. We also did a special bulletin that was shared with all the Business Management Services (BMS) offices. We have updated Classification & Organizational Design on the iService and the HRSC portal to reflect the changes and add new templates.

We continue to look for innovative and effective ways to be more efficient.

The updated org charts will be produced at the beginning of the next fiscal year, for the entire department and will be used by the classification advisors only. In addition, we are also patiently waiting for a tool that auto generates org charts.

"Digital" is the new way of thinking in classification. All portal request are now digital except for the change of reporting relationships. For the past months, we have been working to reduce paper files.

IT mapping towards TBS CS generics is at our doorsteps. Phase I will be implemented in May, 2019 for the straightforward ones, after which Phase II will begin, where job descriptions may have to be written.

In March, we began data entry for the PSDC grievance. We started with the Atlantic region and will finish all the regions in May.

Classification grievance: the union withdrew 23 grievances (non-representation).

By May of this year, all classification advisors will have received training from the Office of the Chief Human Resources Officer (OCHRO) on the new PA & CT standard.

For the year 2018-2019, we have reduced the number of job codes from 1934 to 1292, which represents a 33% reduction.

ESDC
Branch	Occupied	Vacant	Total
CFOB	997	303	1300
Chief Audit	41	18	59
Corp. Sec	153	46	199
DMO ESDC	25	17	42
HRSB	1161	518	1679
IITB	1972	684	2656
ISSD	470	165	635
Learning	412	106	518
Legal Serv.	73	35	108
PASRB	266	68	334
SEB	673	320	993
SSPB	540	199	739
Comm. Empl	4	0	4
Comm Work	3	0	3

Labour
Branch	Occupied	Vacant	Total
COPD	529	185	714
PDRIA	153	88	241
SIG	22	30	52
DM Labour	8	4	12

Service Canada
Branch	Occupied	Vacant	Total
BDS	1066	500	1566
COO	13	6	19
CSB	459	229	688
ISB	328	195	523
POB	364	142	506
TISMB	67	50	117
Atlantic Region	2516	939	3455
Quebec Region	4152	2245	6397
Ontario Region	6021	2321	8342
West Region	5345	2245	7590

Grand Total
Branch	Occupied	Vacant	Total
All	27833	11658	39491

What’s coming up in the next bulletin

A semi-annual review of positions vacant for more than 2 years will take place at the beginning of 2019-2020 fiscal year. The management of vacant positions is also an exercise that will help us through the various upcoming conversions (PA-IT-CT).
A new page will be added to the iService with relevant information on our National Work Description Bank (NWDB) to assist clients/managers in their search.
Official languages are slowly making their way into classification. While the transition is being made, the classification will process requests for the profile changes on vacant positions.
The implementation of CS generics at IITB.
We will integrate AS-02s into our structure with the PE managers to assist in several projects and assist them with the administrative level.
We will have completed the data entry for the 1640 positions affected by the PSDC grievance.
Nadine will make several presentations to the various committees for the future conversions and seeking endorsement the approach proposed by senior management.