Important notice – Changes to the Capacity on Demand Process

Procurement Bulletin 2017-5

June 7th, 2017

The Capacity on Demand (COD) contracts for the Project Management and Business Services Streams have been in effect since the fall of 2014.

We are continuously looking for ways to improve the overall procurement process and find efficiencies that would benefit our Clients who leverage these contracts.

In an effort to better monitor and manage the contracts please note the following:

  • The COD Triage Team, within the Investment, Procurement and Project Management (IPPM) directorate, will now assume the responsibility of obtaining CVs from Suppliers on the COD contracts.
  • The COD Triage Team will then route CVs to the Project Authority for evaluation. If there are any issues/concerns with the CVs provided then the Project Authority will need to communicate with the COD Triage Team.
  • Project Authorities must ensure that the proposed resource is evaluated solely against the mandatory and rated criteria set forth in the contracts. When this process has not been followed, in the past, we have had to ask for the resource to be revaluated which results in delays in onboarding.
  • Reference checks are permissible under the COD contracts but are only to be used to verify the accuracy of the information provided. If the information supplied by the reference differs from the information supplied be the Contractor, the information supplied by the reference will be the information assessed.

The above changes will allow for a standardized procurement process and be more consistent with procurement practices in the Government of Canada.

Also, in order to ensure that capacity for particular resources does not already exist in the department the COD Triage Team will undertake the following activities:

  • Send draft Task Authorizations (TAs) for requirements under the Project Management Services stream to the Enterprise Project Management Office (EPMO), within the Investment, Procurement and Project Management (IPPM) directorate, for review and approval.
  • Send draft Task Authorizations (TAs) for requirements under the Business Services stream to the Transformation and Integrated Service Management Branch (TISMB) for review and approval.

In order to accommodate these changes the Draft TA form and the “How Do I Buy” guide on using the COD contracts is available on iService.

Should you have any questions about using the COD contracts please contact: NC-COD-CALD-GD.

We would like to thank you for your cooperation.

Distribution:

  1. Administrative Professionals Network
  2. ESDC Procurement Team