NCR Mail Management Services
- Schedule
- Information
- How to securely seal a box
- Communal mailboxes
- List of Internal regions services by the mailroom
Schedule
Mailroom Hours of Operation
7:30 AM to 4:30 PM
Mailroom location
Phase IV building, Floor 01 next to the Post Canada store. Look for the sign that says Mail Distribution.
Service cut off time
Please bring your mailing request before the cut off time.
Purolator |
2:30 PM |
---|---|
Canada Post |
3:00 PM |
Local Messenger services |
2:00 PM |
Mail run schedule
The time may vary due to volumes of mail to deliver.
Phase IV | Phase II / PDC |
---|---|
8:30 AM to 10:30 AM |
9:00 AM to 11:00 AM |
For all enquiries, requests or comments, please send an email to the NCR Mailroom nc-fas-sfa-mailroom-salle_de_courrier@hrsdc-rhdcc.gc.ca or call:
- Mailroom Reception: 819-654-5954
- Mailroom Supervisor: 819-654-5973
- Mailroom Manager: 819-654-5966
Information
Boxes
Internal pick up request for large boxes, please send an email to the NCR Mailroom nc-fas-sfa-mailroom-salle_de_courrier@hrsdc-rhdcc.gc.ca with the following information:
- Name
- Quantity of items
- Pick up location (Cubicule number, floor)
- Pick up time and date
A completed ADM2022 form must also be attached to the items. Please see the process "Form" for more details.
The boxes must be properly closed for shipping. Please see the "How to close a box" process.
Form
When to use the ADM2022
- Internal shipments requiring a signature
- Boxes being shipped out of the building
- Distribution (Program related shipment)
- Internal region shipments requiring a signature
- Shipments to Canada, USA and International that are bigger than (380 MM X 270 MM X 20 MM) – (14.96 inch X 10.63 inch X 0.79 inch)
- Freight services – (Skids)
Financial information
All financial fields must be completed. Delay in sending mail/packages will occur when there is information missing.
- Company Code
- Cost Centre (CC)
- Fund
- Functional Area
- General Ledger (GL)
- Funds Commitments and Line items Number
- Cost Centre Manager name in bold letters
- Cost Centre Manager signature
Sender and recipient information
The (From and Deliver to) field must be completed electronically or a typed label. No hand written address will be accepted.
Requestable services and approximate costs
Services are delivery time frames to the recipient ONLY.
- Internal by hand within the department. - (Time of delivery may vary)
- Location of the destination
- The time of the form Submission
- Two or more business days. ($0 - $50)
- Next business day most major Canadian centres. ($0 - $75)
- Next business day before 10:30AM to most major Canadian centres. ($0 - $100)
- Same day within the National Capital Region. ($0 - $50) - Form submission before 2:00 PM
- International. ($0 - $100) * Please note this does not include freight.
Option information
Signature required upon delivery – Required by the recipient
Tracking required – A tracking number will be sent back to the sender.
Outgoing personal mail
For personal mail processing, your letter must already be stamped. If the letter is deemed personal with no stamp, it will be returned to sender.
Parcel tracking
You can track your parcel with the pin number sent by the mailroom.
Canada Post:
Purolator:
Local messenger services (Same day service):
Please send an email to the NCR Mailroom nc-fas-sfa-mailroom-salle_de_courrier@hrsdc-rhdcc.gc.ca with the following information:
- Name of the recipient
- Pin number
- Cost Centre number
- Date of shipment
Envelope to use
The only envelopes formats that can be process in the stamp machine are sealed paper envelopes up to (380 MM X 270 MM X 20 MM) – (14.96 inches X 10.63 inches X 0.79 inches).
Please do not use internal envelopes (String Env.). They will be returned to the sender, if possible.
Security level shipments
For Protected or Classified shipments, please consult Information Categorization Tool, if more information is needed please consult the Security group for more details.
How to securely seal a box
To ensure the content of a box is secure for shipping, here are the procedures.
Step 1
- Fold the bottom tabs of the box as showed in picture 1.
- Make sure that the box is full and the content is motionless.
- Fold the top tabs as showed in picture 1
Picture 1
Step 2
- Tape across the seams as showed in picture 2
N.B. To make sure that your box is ready for shipping, press slightly on the top side of the box and see if the tabs caves in letting you see the content. If so, please stuff the box until the tabs do not cave in any more.
Picture 2
Step 3
- Address the boxes accordingly as per picture 3
- Top left corner, sender information
- Name of Sender, or;
- Group;
- Address;
- Mailstop
- Main middle label, the recipient information
- Name
- Address with floor, suite or office number
- Postal Code
Picture 3
Communal mailboxes
Every group in Phase IV, Phase II, Place du Centre and all other external building has a space in the communal mailboxes on each floor or regular pigeon holes in their print rooms.
These boxes are the property of the mailroom and should not be modified by clients.
For any modifications, please send an email to the NCR Mailroom: nc-fas-sfa-mailroom-salle_de_courrier@hrsdc-rhdcc.gc.ca.
The only communications allowed to be posted on the outside are:
- The groups name and mailstop number
- Memos from the mailroom
- The mailrooms contact sheet
All other items will be removed from the mailboxes.
Communal Mailbox Room access
Access is limited to the mailroom employees ONLY.
Envelope acquisition
For envelopes acquisitions, please refer to the site indicated below. Each group must purchase their own.
- Envelopes acquisition web site
- Ordering procedures (PDF, 1 MB)
- Contact the Forms and Publications portal: nc-forms_publications-formulaires_publications-gd@hrsdc-rhdcc.gc.ca
List of Internal regions services by the mailroom
VANCOUVER (V6B 1M1)
400 - 555 WEST HASTINGS (HUB)
Floor 10-15 only, 300 WEST GEORGIA ST.
125 East – 10th Ave.
PO Box 2100 (V6B 3T4) – NOT for interoffice use
EDMONTON (T5J 4C1)
1440 - 9700 JASPER AVE. NW (HUB)
17412 – 116 avenue Edmonton, AB
10044 – 108th Street NW AB
5605 – 70th Street NW
PO BOX 2710, Edmonton, AB (T5J 4C2) – External clients ONLY
P.O BOX 245 – NOT for interoffice use
REGINA (S4P 2B6)
200 - 1783 HAMILTON ST. (HUB)
PO Box N/A
WINNIPEG (R3C 4M5)
115 - 280 Broadway Ave. 1ST Floor (HUB)
414 – 111 Lombard Ave.
391 York Ave., Room 201
P.O. Box 818 (R3C 2N4) – NOT for interoffice use
BELLVILLE (K8N 5C1)
494 DUNDAS Sreet EAST (HUB)
P.O BOX 4500 (K8N 5C1) – NOT for interoffice use
NORTH YORK (M2N 6A8)
4900 Yonge Street, 7TH Floor. (HUB)
MONTREAL (H2Z 1X4)
200 Rene-Levesque Ouest (HUB)
1441 Rue St Urbain
1525 Jeanne Mance
MONCTON (E1C 9G8)
1081 MAIN Sreet (HUB)
1045 MAIN ST.
P.O. BOX 5050 – NOT for interoffice use
P.O. BOX 6044 – NOT for interoffice use
P.O. BOX 1166 – NOT for interoffice use
DARTMOUTH (B2Y 4B9)
126 CROMARTY (HUB)
P.O. BOX 1350 – NOT for interoffice use
BATHURST (E2A 4S9)
120 HARBOURVIEW (HUB)
P.O. BOX 6000 – 12000 STATION MAIN – NOT for interoffice use
CHARLOTTETOWN (C1A 8K1)
85 FITZROY Street (HUB)
P.O. BOX 8000 STATION CENTRAL – NOT for interoffice use
FREDERICTON (E3B 1C3)
633 QUEEN STREET (HUB)
P.O. BOX 12000 (E3B 5G4) – NOT for interoffice use
P.O. BOX 250 (E3B 4Z6) – NOT for interoffice use
ST. JOHN’S (A1C 1G4)
165 Duckworth Ave. (HUB)
689 TOPSAIL ROAD
P.O. BOX 9430 (A1A 2Y5) – NOT for interoffice use
P.O. BOX 12051 STATION “A” (A1B 3Z4) – NOT for interoffice use
ST. JOHN’S (A1A 1N3)
99 Churchill Ave. (HUB)
P.O. Box 8548 (A1B 3P3) – NOT for interoffice use
TIMMINS (P4N 1C7)
179 Third Ave. (HUB)
P.O. Box 2013 Station Main (P4N 8C8) – NOT for interoffice use
CHARLOTTETOWN (C1A 9E3)
161 St. Peters Rd. (HUB)
P.O. Box 2013 – NOT for interoffice use
CHATAM (N7M 6B2)
65 William Street South (HUB)
P.O. Box 2020 (N7M 6B2) – NOT for interoffice use
DARMOUTH (B3B 0K6)
48 Mellor Avenue (HUB)
P.O. Box 1687 – NOT for interoffice use
QUEBEC (G1K 3X2)
330 De La Gare Du Palais (HUB)
P.O. Box 1816 (G1K 7L5) – NOT for interoffice use
SCARBOROUGH (M1P 4X8)
200 Town Centre Court (HUB)
P.O. Box 5100 (M1R 5C8) – NOT for interoffice use
VICTORIA (V8W 3G7)
201 - 1230 Government Street (HUB)
P.O. Box 1177 (V8W 2V2) – NOT for interoffice use
CALGARY (T2G 4X3)
270 - 220 4th Avenue SE (HUB)
Main floor - 1816 Crowchild Trail NW
350 – 15 Royal Vista Place NW
120-23 Sun Park Drive SE