Organize
What You Need to Know
- Become familiar with your branch/region’s Function-Based Classification Structure so you appropriately classify and store Information Resources of Business Value (IRBV):
- Function-based classification structures are based on the organization’s business functions, sub-functions, activities and content type.
- Ask your manager or contact the National Service Desk if you are unsure of where to find your branch classification structure.
- Use your branch classification structure within all repositories, outlook accounts and drives to consistently organize your IRBVs.
- Manage information resources in SharePoint to ensure consistency in classification, help identify, and yield better search results.
- Use the appropriate repositories based on your file’s security classification level.
- E-mail best practices have been developed and should be followed, including:
- Don’t leave e-mail messages in your inbox
- Organize and delete your e-mail daily or weekly
- Create sub-folders based on your needs
- Organize and store e-mail messages by using clear and concise subject titles or an appropriate naming convention and separating e-mails of business value from transitory e-mails by creating private/personal folders.
- Don’t leave e-mail messages in your inbox
For more information, visit the Information Management section on iService!