Business Continuity (BCP) Template
BCP Form
BCP-Type:
BCP Owner:
Date:
Branch/Region:
Directorate:
Division:
Business Line (For Regions):
Building:
Address:
Location Includes:
Section 1
Profile
BCP Owner:
Name:
Office Phone #:
Mobile #:
Specific Information:
Description of Activities:
Section 2
A. BCP Activation and Recovery Checklist
Initial Assessment
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Crisis Management Team (Branch/Regional level)
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Contact BCP Team
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Assess Impact
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Implement BCP
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Post Incident
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
B. Communications Strategy
Communications Strategy Checklist
Action / Description:
Responsible Authority:
Supervisors1st Backup:
Email2nd Backup:
Social MediaAction / Description:
Responsible Authority:
Facilities/Managers1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
Employees1st Backup:
Email2nd Backup:
News/Social MediaAction / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
Stored electronically2nd Backup:
Stored electronically on encrypted USB keyAction / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Action / Description:
Responsible Authority:
1st Backup:
2nd Backup:
Section 3
List of Internal Emergency Critical Personnel
Crisis Management Team
Name/Title | Responsibility | Office Phone & Fax | Cell Phone/ Blackberry PIN | Home Phone | External Email | VPN Access / Encrypted Drive (Y/N) |
---|---|---|---|---|---|---|
- | - | - | - | - | - | - |
- | - | - | - | - | - | - |
- | - | - | - | - | - | - |
- | - | - | - | - | - | - |
- | - | - | - | - | - | - |
BCP Team
Name/Title | Responsibility | Office Phone & Fax | Cell Phone / Blackberry PIN | Home Phone | External Email | VPN Access / Encrypted Drive (Y/N) |
---|---|---|---|---|---|---|
- | - | - | - | - | - | - |
- | - | - | - | - | - | - |
- | - | - | - | - | - | - |
- | - | - | - | - | - | - |
- | - | - | - | - | - | - |
Section 4
A. Critical Business Functions/Services and Recovery Strategies
As an information management best practice, attach your branch’s list of critical business functions/services with a recovery time objective of 72 hours or less here.
To obtain your critical business functions/services list, please contact your Branch/Regional BCP Coordinator.
B. Non-Critical Business Functions/Services
Business Function/Service:
Brief Description (maximum 300 words):
Key Activities:
Section 5
Alternate Work Site Locations for BCP Team and Critical Staff
Current Work Site Location
Building Name:
Address:
Number of workstations required for this office:
Comments:
Primary Alternate Work Site Location
Building Name:
Address:
Number of workstations required for this office:
Comments:
Secondary Alternate Work Site Location
Building Name:
Address:
Number of workstations required for this office:
Comments:
Annex 1 – 3-Deep Organizational Structure
"3-Deep Organizational Structure" - Long Description
The 3-deep back-up approach must be implemented to ensure two backups (first and second) have been identified in addition to the position incumbent/ Responsible Authority. In addition to the Responsible Authority, the first and second backups must have the ability and authority to support all key, critical and BCP-related functions/services identified to support business continuity of activities.
Modify the template in accordance with the 3-Deep structure and identify and complete the following as applicable:
- Enter full name, title and contact information (Office # and Mobile #) for each position incumbent (e.g. Director General and Directors)
- Enter full name, title and contact information (Office # and Mobile #) for each first and second backup
Annex 2 – Staff Contact List
Name and Title | Directorate | Division | Cell Phone/ Black berry PIN/Fax | Home Phone | External Email (Optional) | Special Skills or Capacity (i.e. CPR, First Aid, VPN) | Inactive Employee | Employee Working Offsite |
---|---|---|---|---|---|---|---|---|
- | - | - | - | - | - | - | - | - |
- | - | - | - | - | - | - | - | - |
- | - | - | - | - | - | - | - | - |
- | - | - | - | - | - | - | - | - |
- | - | - | - | - | - | - | - | - |
- | - | - | - | - | - | - | - | - |
- | - | - | - | - | - | - | - | - |
Annex 3 - Maps of Emergency Meeting Locations
Insert your Emergency Meeting Location #1 here. Please see the following website: Google Maps to include a map of your specific location.
Insert your Emergency Meeting Location #2 here. Please see the following website: Google Maps to include a map of your specific location.
Annex 4 - List of Emergency Contacts
Emergency Contacts
Name/Title | Contact Information | Cell Phone / Blackberry PIN | Home Phone | External Email | VPN Access / Encrypted Drive |
---|---|---|---|---|---|
Police Department | xxx-xxx-xxxx | N/A | N/A | N/A | N/A |
Fire Department | xxx-xxx-xxxx | N/A | N/A | N/A | N/A |
Paramedics/Ambulance | xxx-xxx-xxxx | N/A | N/A | N/A | N/A |
- | - | N/A | N/A | N/A | N/A |
Partners
Name/Title | Contact Information | Cell Phone / Blackberry PIN | Home Phone | External Email | VPN Access / Encrypted Drive |
---|---|---|---|---|---|
- | - | - | - | - | - |
- | - | - | - | - | - |
- | - | - | - | - | - |
- | - | - | - | - | - |
- | - | - | - | - | - |
- | - | - | - | - | - |
Suppliers/Contractors
Name/Title | Contact Information | Cell Phone / Blackberry PIN | Home Phone | External Email | VPN Access / Encrypted Drive |
---|---|---|---|---|---|
- | - | - | - | - | - |
- | - | - | - | - | - |
- | - | - | - | - | - |
- | - | - | - | - | - |
- | - | - | - | - | - |