What is Foxit PhantomPDF Business?

How do I find User Manual and Help?

The User Manual and Help Location

1. On the Help ribbon, you will find many options including:
   1. The User Manual
   2. An online tutorial of Foxit PhantomPDF which includes instructional videos available here (in English only).

How do I make Foxit PhantomPDF my default PDF editor if it isn't already?

Making Foxit PhantomPDF your default PDF editor

If you'd like to make Foxit PhantomPDF your default application for viewing, editing and creating PDF documents, you can:

1. Select the file you wish to open.
2. Hit Shift + F10 (or right-click your mouse) while that file is highlighted.
3. Select Open with and then Choose Default Program …
4. In the Open with dialog box, highlight PhantomPDF and ensure that "Always use the selected program to open this kind of file" is checked then select OK.
5. Foxit PhantomPDF will now be the default application for PDF files.

How can I turn a PDF into another file type?

Saving PDFs as other file types

Foxit PhantomPDF has the ability to save (or export) other files to PDF. To export a PDF, you:

1. On the File ribbon, select Export.
2. Specify the file format you want to covert to (i.e. Word, PowerPoint, etc.), the name of the file and the location you want to save to.
3. Select Save As.

How do I select and copy text and images in a PDF file?

Selecting and copying text and images

In Foxit PhantomPDF, you're able to copy text and images and then paste them into a different spot in the PDF or another document (PDF, Word, etc.). You can do this by:

1. Select the text or image you want copied by highlighting it.
2. Press CTRL + C to copy the text or image.
3. Navigate to the document where you want to paste the items.
4. Press CTRL + V to paste it.

How do I get a word count for my PDF file?

Getting a word count for your PDF document

Just like in Microsoft Word, you can get a count of the number of words in your document. You can do this by:

1. On the View ribbon, select Review then Word Count.
2. If you haven't selected any text, then the Word Count dialog box will show the statistics for the entire document.
3. If you have selected a block of text to count, then the word count will only count those words that you hightlighted.

How do I turn other files into PDF files?

Converting other file types into PDF

To convert Word, PowerPoint, Excel etc. files into PDF, you can:

1. Launch Foxit PhantomPDF
2. On the File ribbon, select Create and then From File
3. In the Open dialog box, navigate to and select the file you wish to convert and then select Open to convert the file into a PDF.
4. Type a filename and specify where you want to save it in the Save dialog box.

If you want to create a PDF file from multiple different files:

1. Launch Foxit PhantomPDF
2. On the File ribbon, select Create and then Combine Files.
3. In the dialog box, select Add files and then select either Add Files, Add Folder, or Add Open Files.
4. You can adjust the order of the files to be shown in the PDF by the file name, modified time, size or bates numbering by selecting the corresponding column name. You can also adjust the order manually by using the Move Up/Down button.
5. Select either Add a new table of contents page converted from bookmarks or Retain the logic page numbers during combination and then select Combine to finish creating the document.

How do I add a bookmark to a PDF document?

Adding a bookmark to your PDF document

Bookmarks are navigational tools that make your PDFs easier to read. They are used to mark a place in a PDF file so that you can return to it quickly. To add a bookmark in your document, you:

1. Go to the page where you want the bookmark to link to.
2. Select the New Bookmark icon at the top of the Bookmarks panel.
3. Select the bookmark that you want your new bookmark to appear ahead of. If you don't select one, then your bookmark is added to the end of the bookmark list.
4. Type the name of the new bookmark and press Enter.

How do I add an image to a PDF document?

Adding an image to your PDF document

If you're adding an image to your PDF document, you can:

1. Select the Edit ribbon and then select Insert and Image Annotation
2. Identify on the page where you want the image to appear.
3. In the Add Image dialog box, select the Browse button to select the image you want to insert and then, once it's picked, select the Open button.
4. You can select the Advanced button to edit the settings (scale, border, etc.).
5. Select OK for your changes to be applied.
6. Select OK to go back to your document.

How do I search for and replace text in a PDF document?

Search and replace text in your PDF

Just as in Word, you can search for and replace text quickly and easily by:

1. From the Edit ribbon, select Search & Replace in the Edit Content group.
2. The Replace panel appears on the right side of Foxit PhantomPDF.
3. Type the text you want to search for in the Initial Text box and the replacement text in the Replace With box.
4. You have the option to search for Whole Words Only or Case Sensitive.
5. Choose Find Previous or Find Next to locate the instances you need to replace and then select Replace to insert the new replacement text in place of the old text.

How do I insert, rotate, move, swap and delete pages in a PDF document?

Adding, removing changing pages in your PDF

To insert a page into a PDF document, you can:

1. Select the Organize ribbon then Insert and From File.
2. In the dialog box that appears, select the files you want to insert into your PDF and select Open.
3. If the files are not PDF files and you only want to add some of the pages, not the entire file, chose to preview first in the pop-up message.
4. Select the file you're inserting, specify where you want to insert to the current document and the page range (insert from … to …) of that file.
5. Select OK to insert the pages.
6. To leave the original PDF intact, you can save your new merged file as a new file by selecting File and Save As and type in a new name.

Rotating pages can be done by:

1. Select the Organize ribbon then Rotate Pages, then Left/Right.
   1. Pages are rotated based on 90 degree increments.

Or, if you need to rotate multiple pages, you can:

1. Select the Organize ribbon then Rotate Pages, then Multi-page rotate.
2. Select the pages you want rotated and choose Rotate Counterclockwise or Rotate Clockwise.
   1. Pages are rotated based on 90 degree increments.
3. Select OK.

You can move pages by:

1. Select the Organize ribbon then Move.
2. In the Move Pages dialog box, specify where you want the page to move within the document.
3. Select OK.

You can swap pages by following the below instructions:

1. Select the Organize ribbon then Swap.
2. In the Swap Two Pages dialog box, select two different page numbers in the Swap and For options.
3. Select OK.

Deleting pages can be done by the instructions below:

1. Select the Organize ribbon then Delete.
2. Specify a page or a page range and click OK to delete them.

How do I add headers, footers, and watermarks to PDF files?

Adding headers, footers and watermarks

To add header or footer, you can:

1. From the Organize ribbon, select Header & Footer and then Add.
2. In the dialog box, enter the information you want to appear.
3. Select OK to apply it to the document.

To add a watermark to your PDF, follow the below instructions:

1. From the Organize ribbon, select Watermark and then Add.
2. Enter the text you want as your watermark, choose the font, size and colour.
3. You also can alter the appearance of the watermark, making it appear in front of or behind the text, change the opacity or scale the watermark relative to the size of the page.
4. Next, you can set the vertical and horizontal distance between the target page and the watermark.
5. You can also select which pages should display the watermark.
6. Check the Show Preview option to display a preview.
7. Select Save Settings at the top of the dialog box if you want to save the current settings as a profile that can be applied to future documents.
8. Select OK to apply the watermark to your document.

How can I make sure my PDF file is accessible?

Ensuring your PDF is accessible

From the Accessibility ribbon, you can check the accessibility of your document, fix issues, edit the document structure and set accessibility preferences. This allows you to create an accessible document for staff who require it.