Authorization for Use of Departmental Mobile Phone While on Personal Travel

Due to extremely high roaming charges associated with travel outside Canada, employees are not authorized to use their Government issued mobile phones while on personal travel outside the country unless the requirement is validated at the executive level. As such, any employees requiring the use of a Government supplied mobile phone during personal travel outside the country is required to obtain approval from the appropriate authority prior to the travel period.

Complete the form (DOCX, 332 KB) (as shown) below.
Submit the form to your Director General (DG) for approval.
Once approval has been received, submit the form to: edsc.dgiit.soutien.tm-mp.support.iitb.esdc@hrsdc-rhdcc.gc.ca

Employees using their mobile phone without authorisation from the appropriate authority while on personal travel outside Canada will be responsible to reimburse the Crown for any and all expenses related to the use of their wireless device during the period of travel.

I, _______________________ request authorization to use my Government issued mobile phone during an upcoming personal trip outside Canada as per the details below:

Name of Employee: _____________________________________________________________

Travel Dates (From, To):_________________________________________________________

Travel Destination (Country(ies), City(ies)): ___________________________________

Justification for the requirement: ______________________________________________

____________________________________________________________________________________

Approval:

Based on the justification provided and current business requirements, I authorize this employee to use his/her government issued mobile phone outside Canada only for the period of travel indicated on this form:

Name of Authority: _____________________________________________________________

Signature of Authority: _________________________________________________________