Counselling Service Provisions for Opting Employees Under Workforce Adjustment Agreements

Eligibility

All opting employees (employees not in receipt of a guarantee of a reasonable job offer from the Deputy Head) are entitled to up to $600.00 (including GST or HST) towards counselling services in respect of their potential re-employment or retirement. Such counselling services may include financial, and job placement counselling services.

The Department will reimburse costs in the following manner:

• The reimbursement of counselling services is available to any employee who has been advised in writing of his/her opting status.
  
  
• Reimbursement claims will only be accepted for counselling fees incurred up until the employee’s departure date.

Process

Opting employees are required to pay the service provider directly for the service up front and apply for the reimbursement afterwards. Please note that these payments for counselling services in respect of the potential re-employment or retirement of the employee are non-taxable.

On completion of counselling, the employee is to complete the Requisition for Payment (Canadian Funds) Form (FIN2865) (PDF, 340 KB) (opens new window) and obtain approval of delegated authority (Level 3 - e.g. Director General or Regional Executive Director). Fund B003 and General Ledger Account (GL) 533599 are to be provided as part of the financial coding indicated on the completed Request for reimbursement form. Delegated authority is responsible to certify that the expenses claimed are related to the applicable Workforce Adjustment agreement.

Payments for counselling services for re-employment or retirement, which are non-taxable are to be issued via the departmental finance office.

Once the expenses have been approved, the employee is to provide the signed form and original receipt to the attention of:

Please note that only original receipts are acceptable and they must be made out in the employee’s name. Employees should retain a copy of the receipt for their records.

For additional information regarding Work Force Adjustment, please consult the Frequently Asked Questions on the Compensation and Benefits website.