Hazard Prevention Program – Management Action Plan

Hazard Profile Group 4:

Annex C: Hazard Ranking Matrix (PDF, 463 KB)

Jobs Involving Domestic and International Travel - Employees in this group travel from their usual place of work to client sites, outreach locations, citizen’s residences or other places of work for meetings, conferences etc.

1. Vehicular Collision / Vehicle Breakdown / Unsafe Operation of Vehicles

a. Motor Vehicle Collision / Vehicle Breakdown / Unsafe Operation of a Motor Vehicle
Hazard Ranking = B (Possible Exposure x Critical / Severe Health Effect)

Based on the possibility for collision and the potentially high severity of outcome from the accident (e.g. death).

Table
Preventive Measures	Resources	Responsibility
Ensure that employees travelling in remote locations and other non-urban locations are provided with equipment to ensure their safety until they can obtain assistance	Safe Driving Guide	Manager / Supervisors
Provide appropriate navigational tools / maps	Maps	Manager / Supervisors
Ensure that appropriate Personal Protective Equipment (PPE) and training is provided to employees travelling by other modes of transportation such as boat, snowmobile, All Terrain Vehicle		Managers to ensure employees are provided PPE and trained. Employees are required to take training and wear PPE.
Employees are aware of their right not to use or board transportation vehicles that they do not feel are safe.	A Safety Guide for Aircraft Charter Passengers	Managers to ensure employees are informed.
Employees provided driver training as needed following assessment by employee’s supervisor / manager	Safe Driving Guide	Managers to ensure employees are trained. Employees are required to take training

2. Ergonomics

a. Prolonged Static Postures
Hazard Ranking = C (Likely Exposure x Serious Health Effect)

Based on the likely possibility of occurrence and the serious resultant health effect.

Table
Preventive Measures	Resources	Responsibility
Module III: Integrated Ergonomics Program	Online Ergo Awareness Training Module III: Integrated Ergonomic Program Dynamic Sitting Postures Stretching Exercises	Managers / Supervisors

b. Lifting / Carrying Luggage or Equipment
Hazard Ranking = C (Likely Exposure x Serious Health Effect)

Based on the likely possibility of occurrence and the serious resultant health effect.

Table
Preventive Measures	Resources	Responsibility
Lift training (web-based) is required for employees in this HPG if they are required to carry or lift heavy materials: Canada Occupational Health and Safety Regulations.	Online Ergo Awareness Training Module III: Integrated Ergonomic Program Manual Materials Handling	Managers to ensure employees are trained. Employees are required to take training.

c. Awkward Postures While Using Laptops / Make-shift Desks
Hazard Ranking = B (Highly Likely Exposure x Serious Health Effect)

Based on the highly likely possibility of occurrence and the serious resultant health effect.

Table
Preventive Measures	Resources	Responsibility
Module III: Integrated Ergonomics Program	Module III: Integrated Ergonomic Program Working with a Laptop Online Ergo Awareness Training Dynamic Sitting Postures Stretching Exercises	Managers / Supervisors

3. International Travel

a. Unsettled Political Climate
Hazard Ranking = C (Unlikely Exposure x Critical Health Effect)

Based on the unlikely exposure to these international environments but also the fact that exposure could cause death depending on the severity of the political climate and crime rates.

Table
Preventive Measures	Resources	Responsibility
ESDC will require any employees who will travel internationally to register with Foreign Affairs and International Trade Canada	Registration of Canadians Abroad	Managers / Supervisors
Consult with the Canadian embassy and travel / international trade websites prior to travel in order to obtain information on the political climate of the country	Travel Reports and Warnings	Managers / Supervisors

b. Infectious Disease
Hazard Ranking = C (Unlikely Exposure x Critical Health Effect)

Based on the unlikely exposure to these international environments but also the fact that exposure could cause death depending on the contracted disease.

Table
Preventive Measures	Resources	Responsibility
Employees to receive immunizations as required	Public Health Agency of Canada – Travel Health PHAC– Vaccines for Travel PHAC – Travel Health and Safety	Managers / Supervisors to ensure employees are aware of required immunizations. Employees to seek required immunizations.

4. Biological Hazards

a. Bed Bug Infestation – Associated with Hotel Stays
Hazard Ranking = D (Possible Exposure x Minimal Health Effect)

Based on the possible exposure to the biological hazards and minimal anticipated health outcome.

Table
Preventive Measures	Resources	Responsibility
Employees who stay overnight in hotels / motels should be informed of the possibility of encountering bed bugs at hotels / motels and on what to do if these are encountered.	Health Canada - Bed Bugs - How to avoid them when travelling	Managers / Supervisors