Classification Bulletin July 1^st to Sept. 30^th, 2018

A few words from the Director:

Since my arrival in August, I have to say that I have been welcomed and supported by a great team. Although, just living yet another change in management, the ODCCE team has been very supportive and open in sharing everything about the department, the structural models and the size of ESDC. I feel privileged to be able to work with you who know so much more about this department than me. The classification community is like a small knitted family and as we bring on classification trainees and see them grow through the development and implementation of the developmental program, this family will grow into even more accredited classification advisors so that *la Releve* can be established.

It is with great pleasure that i have joined this remarkable team and that we are embarking on a journey through various conversions, digitalisation of our files, telework and data clean-up of vacant positions while building a strong working relationship. Thank you for your daily support.

Promotion

Karine Larabie:

Appointed as Tech. Advisor, Business Analysis, on September 24^th 2018

Julie Comeau:

Appointed as Manager, administrative centre on September 24^th 2018.

Appointed

Maude Desjardins:

HR Advisor (developmental) started July 3^rd, 2018.

Nadine Gauthier:

Director of Classification started August 6^th, 2018

Marilou Falardeau:

Assistant, Project Services, started August 6^th, 2018.

Emmanuel Chayer:

HR Assistant started September 13^th, 2018.

Lynn Mallette:

HR Advisor/ Classification Coach started on September 24^th, 2017.

Statistics

Requests received in this quarter:

1235

Requests completed in this quarter:

1122

Number of actions completed in PeopleSoft:

7264

Did you know that

We have developed the EC bulletin communication email to all impacted directors, only 40 positions were impacted, and only 22 were encumbered. The following jobs descriptions were outlined in the EC bulletin and were removed from the National Work Description Bank.

• EC 02 (Job code 101034), Junior Strategic Planning Officer
• EC 04 (Job code 101044), Strategic Planner
• EC 05 (Job code 101052), Strategic Planning Advisor
• EC 06 (Job code 101057), Senior Strategic Planning Advisor

For application guidelines attached to a structural model developed by HR, it is important to assess if the classification standard allows for a modification to the self- imposed application. The application guidelines are not set in stone. This does not apply to the BMS model.

SDA, content grievance classification committee scheduled for October 23^rd and the Passport officer, PM-01, classification committee is scheduled for the week of October 29^th

IT mapping towards TBS CS generics is at our doorsteps, phase I will be implemented in December 2018, for the straightforward ones, after which Phase II will begin, where job descriptions may have to be written.

TBS monitoring exercise is due to come out sometime end of November or beginning of December, its focus will be put on classification capacity within each department and how classification actions are handled and by whom (i.e: assessment of fast track classification).

The org charts have been produced and printed for the department as a whole; they will be produced every six months and put on the shared drive.

We are looking to implement fast track classification for February 2019. This will include: abolishment of positions, creation of clone positions (adding of a position because of volume), change of tenure and change of official language profile (to come).

Administrative team:

We have completed another PeopleSoft clean-up to ensure data integrity in the system that includes:

• Update of vacant frozen, term expired & WFA positions
• Abolish vacant position over 3 years

We have abolished 2210 vacant positions; we are now at 29% rather than 34% department wide.

We have reduced the number of unique job codes from 1934 to 1756

For all suggestions or subjects, please contact us through our generic inbox: nc-nwdb-bdtn-gd@hrsdc-rhdcc.gc.ca