Classification and Organizational Design Q3 – Bulletin

New employees

We would like to welcome new employees to the Classification Team.

Jade Barnabé-Bouchard:

AS-01, Executive Assistant, since October 13, 2020

Audrey Hébert:

PE-02, HR Advisor, since November 16, 2020

Congratulations to Emilie Ouellet, who gave birth to a lovely baby boy, CHARLES, on October 28, 2020. She is now on maternity leave and will be back next fall.

Promotion

Fabienne Cécire:

PE-02, HR Advisor, since October 9, 2020

Katherine Thibodeau-Savard:

Act. AS-02, Officer project services, since November 2, 2020

Émilie Bélisle-Porlier:

Act. AS-02, Officer, HR Services, since November 2, 2020

Matthew Lafleur:

PE-02, HR Advisor, since December 14, 2020

Awa Ndiaye-Sylla:

PE-02, HR Advisor, since December 14, 2020

Requests received via the portal:

1875

Requests received via the portal processed:

1761

Number of actions completed in PeopleSoft:

8075

Classification News

Since April 1, the Organizational Design and Classification Centre of Expertise (ODCCE) has been handling EX and non-EX positions as well as corporate classification. This significantly increases the capacity to process EX requests and shorten the associated time frames.

Several branches are currently reviewing their structures and aligning the mandates of EX positions in light of the transformation on service delivery, new programs to Canadians and the support required in relation to policy, infrastructure (IT) and financial aspects.

Since September 15, the Centre of Expertise for Organizational Design and Classification (CECOC) has been responsible for changes to the language requirements and linguistic profile of positions.

The Departmental ID cleanup (Dep’t. IDs) continues. We have completed all the branches for Labour program and ESDC. Everything is going smoothly; the next branch will be the Ontario Region in January. This review on DEPTD IDs allows us to significantly reduce the time it takes to create supervisory positions at the lower levels as well as ensuring the proper alignment to the structure.

The conversion dashboard will be updated in January and every quarter after. They will be posted on the clients’ SharePoint sites to allow them to access them. For the next year, Classification will also produce a dashboard for each branch and an additional one at the Director General [DG] level. It should be noted that with the pandemic and the new service programs, several positions have been created (thousands) and therefore the vacancy rate is currently very high.

All of our updated job descriptions are now available on the website (PCIS+) in order to share them with the classification community.

Manager’s duties and responsibilities with respect to classification: The on-line course, Introduction to Organization and Classification – P930 is mandatory for all managers with delegated financial authority.

Follow-up on vacant positions

A quarterly review of positions that have been vacant for more than two years will be carried out in April. According to the TBS Directive on Classification, organizations must manage their vacant positions by conducting regular reviews in order to keep the number of vacant positions to a minimum at all times (i.e., 10% to 15%). The management of vacant positions is also an activity that will help us with various upcoming conversions (PA, IT and CT positions).

ESDC

Branch	Occupied	Vacant	Total	% of Vacant	% Vacant Q2
CFOB	1060	320	1380	23%↑	22%
IAERMB	51	23	74	31%↓	34%
Corporate Secretariat	172	70	242	29%↓	32%
ESDC DM’s Office	24	23	47	49%↑	42%
HRSB	1335	566	1901	30%	30%
IITB	2377	857	3234	26%	26%
ISSDB	529	212	741	29%	29%
Learning	437	109	546	20%↓	23%
Legal Services	74	41	115	36%↓	37%
PASRB	244	91	335	27%↓	29%
SEB	661	369	1030	36%	36%
SSPB	606	210	816	26%↓	31%
Commissioner for Emp.	4	1	5	20%	20%
Commissioner for Workers	3	1	4	25%	25%

Labour Program

Branch	Occupied	Vacant	Total	% of Vacant	% Vacant Q2
COPD	668	192	860	22%	22%
PDRIA	162	75	237	32%↓	35%
SIG	30	15	45	33%↓	34%
DM Labour	6	2	8	25%↓	44%

Service Canada

Branch	Occupied	Vacant	Total	% of Vacant	% Vacant Q2
BDSB	1185	547	1732	32%	32%
COOO	21	11	32	34%↓	50%
CSB	500	227	727	31%↑	29%
ISB	444	206	650	32%	32%
POB	461	168	629	27%↓	29%
TISMB	120	66	186	35%	35%
Atlantic Region	3529	1804	5333	34%↑	32%
Quebec Region	4762	2476	7238	34%↑
Ontario Region	7418	3328	10746	31%↑	28%
Western Region	6519	2582	9101	28%↓	29%
Transformation Mgmt.	5	3	8	38%↓	50%

CASDO

Branch	Occupied	Vacant	Total	% of Vacant	% Vacant Q2
ASC	33	29	62	47%↓	53%

Total:

Branch	Occupied	Vacant	Total	% of Vacant	% Vacant Q2
All	33430	14627	48067	30%↑	29%