Re-Introducing of Mandatory Asset Disposal Form (ADM 2476)

Procurement Bulletin 2019-2
April 8th, 2019

All Cost Centre (CC) Managers are responsible for the proper disposal of all assets no longer used by their teams. The Annual Asset Validation process has determined that many assets are being sent for disposal without proper justification. This is resulting in an unacceptable amount of assets being reported as “not found” due to clerical errors in myEMS (SAP). While assets are physically being sent for disposal, they are not being electronically disposed of by Regional Asset Managers due to lack of paperwork. This in turn creates discrepancies in our records.

Beginning in fiscal year 2019-2020 it will be mandatory to submit the ADM 2476 - Asset Disposal Form (PDF version, 78 KB) when completing a disposal request for an asset. This modified form will also allow for a single submission for multiple disposal requests.

To view the updated ADM 2476 - Asset Disposal Form you can visit section Section 9.7.8 Asset Management Policy or view it in the updated Procurement Roadmap Section 4.7 Disposal of Assets.

This form will provide the Regional Asset Manager’s (RAM’s) with the information required to maintain our myEMS (SAP) with as much accuracy as possible. This will allow for increased efficiency and accuracy in our reporting of tracked assets. For more information on the complete disposal process of assets, visit the Asset Management section of the iService Catalogue.

Questions and Comments

Questions and comments of a general nature related to the contents of this bulletin can be sent to AMPP at NC-ASSETS-IP-POLICY-POLITIQUES-BIENS-PI-GD.

Distribution:

  1. Director General’s
  2. Procurement Requisitioners
  3. Business Reference Network
  4. NC-DIST-CFOB-DGAPF-NAASPO-PSNASA
  5. Acquisition Cardholders
  6. Branch and Regional Management Services (BMS/RMS)