Important notice – Year-End Procurement Deadlines

Procurement Bulletin 2019-08
Category: Contract
October 30, 2019

To help manage your year-end requirements, the ESDC Procurement Team is providing the following information for the acquisition of goods and services that target delivery prior to March 31st. It is essential that all required information be submitted with the PReq. prior to the dates indicated below. All amounts below include all applicable taxes.

  1. Competitive - subject to NAFTA ($32,900 for goods and $106,000 for services):
    November 4, 2019
  2. Competitive - requirements against any method of supply (ie – TBIPS, TSPS, Pro-Services, THS) or NOT subject to any Trade Agreements:
    November 29, 2019
  3. Sole source and contract amendments:
    January 10, 2020
  4. Task Authorization and Call-up:
    January 31st, 2020
  5. Request to close or modify POs to decommit or carry-forward funds:
    March 6, 2020

Note that the item 3 deadline applies (for amendments) where the contract end date needs to be amended beyond March 31st to allow us to carry forward the funds.

For tips on managing your procurements at year end, consult iServices.

It is essential that all the required information is provided with the Purchasing Request (PReq). Please confirm with your cost centre manager that it has been approved before requesting a status from the ESDC Procurement Team.

Due to staff workload and minimum mandatory posting periods required for public tendering, it may not be possible to complete all procurements in time for a March 31st delivery.

For most purchases of $10,000 or less, we remind you that you may use the Acquisition Card as the purchasing tool unless one of the exceptions applies.

PSPC will communicate its timelines on a regional basis. Visit GCPedia for more details. In certain cases, PSPC timelines are quite restrictive.

“SSC posts its year-end procurement cut off dates in Autumn and communicates its timelines based on procurement type. Visit SSC - Communiqués for regular updates and additional details.”

Where PSPC or SSC are the contracting authorities, CFOB-Procurement will have 14 calendar days to review the requisition and send to the appropriate department. In addition to these 14 calendar days, the requirement will be subject to PSPC or SSC processing times which will be provided by them after receiving the requisition.

We would like to thank you for your cooperation.

For more information

Questions and comments related to this bulletin can be sent to the Asset Management Policy and Procurement (AMPP) team by email at NC-PURCHASING_PORTAL-PORTAIL_D'ACHATS-GD.

Distribution

  1. Administrative Professionals Network
  2. Requisitioners
  3. Regional Managed Services, CFOB managers
  4. ESDC Procurement Team
  5. Procurement Business Reference Network