Use of Acquisition Card with prepaid General Ledger Accounts (GL’s)

Procurement Bulletin 2016-2

February 2016

To better streamline Corporate Accounting records:

Whenever prepaid General Ledger Accounts (GL’s) (14XXXX) are used in an acquisition card transaction, you are asked to send an email to Nancy Masse with a cc to Swapan Barman of Corporate Accounting with a copy of the invoice and the consumption period of the service for each invoice (with supporting documents). Please note that some invoices include this consumption period while for others, the period may be in a different document such as a ‘quote’.

This is required to ensure timely accounting of these expenditures as required by the Receiver General.

If you have any questions about this requirement, please contact Nancy Masse or Swapan Barman.

Distribution:

• Acquisition Card Holders