Material Management - Black out period

Procurement Bulletin 2015-4
March 2015

There will be a ‘black out’ period for Material Management (MM) Module in myEMS postings in order to file the P12 Trial Balance.

As you are aware, the MM module is only able to post to P12.  Due to this, the In-Service Support Organization (ISSO) needs to shut down the module to allow for CFOB to do this data integrity processes before the filing of the P12 Trial balance.

Therefore, the Material Management (MM) Module will be closed for Old Year transactions from April 8th 2015 2:00 PM until April 9th 2015 – noon due to filing of P12 Trial Balance.

Expected impacts during this blackout period:

  • Procurement group will not be able to make any changes to old year POs but will be able to work on New Year POs.
  • Goods Receipt - Invoice Receipt (GRIR). Users will not be able to do Old Year ‘Goods Receipts’ during this period. However, they will be able to do them for New Year.
  • Accounting Operations will not be able to do “Invoice Receipt” in the Vendor Invoice Management (VIM) tool nor in the manual invoice receipt process (MIRO) for Old Year Purchase Order (PO) related transactions during this blackout period, however, they will be able to do them for New Year.

The ISSO is making every effort to minimize the blackout period as much as possible.  Once CFOB has filed the trial balance, the ISSO will re-open the period for MM module postings. 

There will be a message to advise that the period has been reopened added to myEMS and the SAP GUI as soon as it is available. 

Distribution :

  1. Requisitioners
  2. Managers, Regional Managed Services
  3. Admin Professionals Network (APN)