Important notice – Year-End Procurement Deadlines

Procurement Bulletin 2020-03
September 2020

In order to coordinate your year-end requirements, the ESDC Procurement Team is providing the following information regarding the delivery of goods or services by March 31, 2021. It is essential that all required information be submitted with the PReq prior to the dates indicated below. All amounts below include all applicable taxes.

  1. Competitive - subject to the Canada-Korea Free Trade Agreement ($100,000 for goods and services):
    November 6, 2020

  2. Competitive - requirements against any method of supply (ie – TBIPS, TSPS, Pro-Services, THS) or NOT subject to any Trade Agreements:
    November 27, 2020

  3. Sole source and contract amendments:
    January 8, 2021

  4. Task Authorization and Call-up:
    January 29, 2021

  5. Request to close or modify POs to decommit or carry-forward funds:
    March 5, 2021

    Note that the item 3 deadline (for contract amendments) applies when the contract end date needs to be amended beyond March 31 to allow us to carry forward the funds.

For guidance on managing your procurements at year-end, see the Tips for Managing Procurements at Fiscal Year End webpage.

It is essential that all the required information is provided with the Purchasing Request (PReq). Please confirm with your cost centre manager that it has been approved before requesting a status from the ESDC Procurement Team.

Due to staff workload and minimum mandatory posting periods required for public tendering, it may not be possible to complete all procurements in time for a March 31 delivery.

For most purchases of $10,000 or less, we remind you that you may use the Acquisition Card as the purchasing tool unless one of the exceptions applies.

PSPC communicates its timelines on a regional basis. Visit GCPedia for more details. In certain cases, PSPC timelines are quite restrictive.

SSC posts its year-end procurement cut off dates at fall and communicates its timelines based on procurement type. Visit Procurement at SSC for regular updates and additional details.

Where PSPC or SSC is the contracting authority, CFOB-Procurement Operations will have 14 calendar days to review the requisition and send to the appropriate department. In addition to these 14 calendar days, the requirement will be subject to PSPC or SSC processing times, which will be provided by them after receiving the requisition.

We would like to thank you for your cooperation.

For more information

Questions and comments of a general nature related to the contents of this bulletin can be sent to the Asset Management Policy and Procurement (AMPP) team by email at NC-PURCHASING_PORTAL-PORTAIL_D'ACHATS-GD.

Distribution

  1. Administrative Professionals Network
  2. Requisitioners
  3. Regional Managed Services, CFOB managers
  4. ESDC Procurement Team
  5. Procurement Business Reference Network