Acquisition Card Policy, Procedures & Guidelines - Annex E

Roles and Responsibilities: National Acquisition Card Coordinator

Effective date: August 19, 2014

1. Manage and maintain the monitoring program for Acquisition Cards to ensure compliance with Treasury Board and Departmental policies and to identify opportunities for increased efficiencies in the Acquisition Card program. The monitoring program must include reviewing and analyzing the results of audit reports on Acquisition Cards, monitoring reports to identify areas requiring action and follow-up, and recommending appropriate remedial measures.
2. Review all card application forms for accuracy and completeness, and approve when within the guidelines below. Note that the cardholder must successfully complete the Acquisition Card training. All requests for card limits that exceed the Departmental guidelines (transaction limit of $10,000, and/or monthly limit of $25,000 and/or only one Acquisition Card per division under a Director) require approval from the Director of AMPP, IPPM (CFOB) before the card is issued/updated.
3. When situations of employee misconduct or misuse are suspected or identified, advise the Director General of Investments, Procurement & Project Management (IPPM, CFOB) and the appropriate funds centre manager on the circumstances of the matter for investigation.
4. Act as the main national liaison with the Acquisition Card provider to ensure the Acquisition Card data is accurate, to identify the total number of cards, to resolve issues, to coordinate training and to obtain information.
5. Review the Acquisition Card Policy to incorporate recommended changes and to ensure procedures and guidelines reflect Treasury Board and Departmental policies and procedures.
6. Respond to inquiries about the completion of the Acquisition Card training, since cardholders must complete this training before they will be issued a new card.